Accounts Payable Clerk

Reports to: Staff Accountant

Collaborates With: Human Resources, Marketing, Operations, Aquatics, and Program Leadership

Department: Finance

Classification: Temporary to Permanent, Hourly Part-time

Schedule: 2-3 days per week

Salary/Pay Rate: $22.50 – 25.00/hr. DOE

Company Description

J Los Angeles (JLA), formerly the Westside Jewish Community Center, is entering an exciting new chapter of growth and transformation. JLA serves thousands of individuals and families each month through early childhood education, camps, aquatics, wellness programs, cultural experiences, and community gatherings.

Rooted in Jewish values and tradition, JLA is a welcoming community hub serving the diverse communities of Los Angeles and working to strengthen connection, belonging, and Jewish life across generations.

Position Summary

We are seeking an Accounts Payable Clerk to join the team who will be responsible for the accurate, timely, and efficient processing of invoices and payments to vendors and creditors. This role ensures all invoices are properly approved, coded, and recorded in the accounts payable system (Quickbooks Online), while maintaining strong internal controls and an auditable financial record.

The position supports daily accounts payable operations, assists with month-end close, and contributes to process improvements and special projects as needed. This is a non-supervisory role.

Essential Duties and Responsibilities

Accounts Payable Processing

• Process invoices for payment in an accurate and timely manner
• Verify proper approvals in accordance with company policies and internal controls
• Match invoices to supporting documentation
• Review invoice coding for accuracy and compliance with cost accounting practices Upload and code invoices using appropriate general ledger account and class coding.

Vendor Management & Reconciliation

• Obtain W9 and payment information for new vendors
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Communicate with vendors and internal stakeholders to address payment issues

Payments & Financial Controls

• Facilitate timely payment of approved invoices (checks, ACH, or other methods)
• Maintain accurate accounts payable records and documentation
• Ensure a clear audit trail for all transactions

Other Responsibilities

• Maintain organized accounts payable files (electronic and/or physical)
• Support audits by providing documentation and explanations as requested
• Complete special projects and ad hoc assignments as directed

Systems & Tools

• Utilize QuickBooks Online for invoice entry, coding, vendor management, and payment processing
• Maintain accurate and up-to-date financial data within accounting systems
• Use Microsoft Office Suite (Excel, Word, Outlook) for reporting, tracking, and communication

Qualifications (Minimum Requirements)

• High school diploma or GED required (Associate’s degree in Accounting or related field preferred)
• 3–5 years of accounts payable or general accounting experience
• Prior experience in non-profit environment strongly preferred
• Demonstrated experience using QuickBooks Online (preferred)
• Strong understanding of accounts payable processes and basic bookkeeping principles

Skills & Competencies

• High level of accuracy and attention to detail
• Strong data entry and organizational skills
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
• Analytical and problem-solving skills with the ability to identify and resolve discrepancies
• Strong communication skills for vendor and internal coordination
• Ability to work independently and as part of a team
• Proactive, reliable, and self-motivated