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Accounts Payable Clerk
- Processes invoices/purchase orders; checks accuracy of calculations, transportation, account codes, vendor name and remittance address;
- Balance credit card statements and process payments to the appropriate department or building;
- Coordinates and maintains a complete and systematic set of data files (paper invoices & electronic invoices attached to requisitions in Skyward software) pertaining to financial transactions of the district per board policy and relevant state law;
- Responsible for tracing errors and recording adjustments to corrections in charges or credits posted to incorrect accounts and coordinates adjusting entries with district bookkeeper;
- Prepares checks and/or ACH transfers for account payable bills;
- Reconciles all outstanding checks indicated on district bookkeeper's monthly report;
- Generates various reports necessary for the financial business of the district;
- Prepares for and maintains bi-weekly check runs; payroll check entries; old invoice follow-ups;
- Maintains the mail and copy machines; charges postage/copy amounts to appropriate accounts;
- Coordinates with Purchasing Department on open PO list, including review after each board meeting;
- Provides assistance to payroll, bookkeeping, and purchasing;
- Maintains District vendor list in Skyward, collects W-9 information, and annually prepares 1099's;
- Coordinates with Public School Fund treasurer all invoices and purchase orders related to PSF-funded purchases;
- Performs other related duties as assigned.
JobID: 6567
Position Type:
Secretarial/Clerical/Accounts Payable
Secretarial/Clerical/Accounts Payable
Date Posted:
6/22/2026
6/22/2026
Location:
District Office
District Office
Anticipated Start Date:
open until filled
open until filled
Closing Date:
Open Until Filled
Open Until Filled
TITLE: ACCOUNTS PAYABLE CLERK
QUALIFICATIONS: High School diploma.
Equivalent combinations of education and training considered.
1-3 years of experience in an administrative/clerical position.
Supplemental specialized accounting/bookkeeping courses desired.
REPORTS TO: ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCE
JOB GOAL: Responsible for assisting in the administration of the district's affairs to provide the maximum educational services for the financial resources available.
Performance Responsibilities:
TERMS OF EMPLOYMENT: Twelve month (260/261 days) Classified position with salary and hours to be established by the Board of Education.
EVALUATION: Performance will be evaluated annually in accordance with the provisions established by the Board of Education.
SALARY RANGE: $16.00 - $20.00/hr
This job description has been reviewed in accordance with the Factor Evaluation System and the Americans with Disabilities Act.
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