Accounts Payable Clerk

Brief Description

Job Summary:

The Accounts Payable Clerk is responsible for supporting the Company’s financial operations by processing invoices, maintaining accurate records, and ensuring timely and accurate payments to vendors. This role plays a key part in maintaining strong vendor relationships and ensuring compliance with company policies and accounting standards.

Key Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Match invoices to purchase orders and receiving documentation (3-way match)
• Code invoices to the appropriate general ledger accounts
• Prepare and process weekly payment runs (checks, ACH, wire transfers)
• Verify pricing, quantities, and approval authorization prior to payment
• Maintain organized and accurate records of all accounts payable transactions
• Reconcile vendor statements and resolve discrepancies or billing issues
• Respond to vendor inquiries and maintain positive relationships
• Assist with month-end closing activities, including accruals and reporting
• Ensure compliance with internal controls, policies, and audit requirements
• Support continuous process improvements within the AP function
  
  

Qualifications

• High school diploma required; Associate’s degree in Accounting or related field preferred
• 1–3 years of accounts payable or general accounting experience
• Experience with ERP or accounting systems (e.g., Oracle, SAP, NetSuite) preferred
• Strong attention to detail and accuracy
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel and data entry
  
  

Key Competencies

• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks
• Effective communication and customer service orientation
• Problem-solving and attention to detail
• Ability to work independently and within a team
  
  

Benefits And Perks

The Malco Group recognizes the importance of offering comprehensive benefits and perks to its employees, including:

• 401k with company matching.
• Medical, Dental & Vision Insurance
• Company paid life insurance and paid short-term disability.
• Paid time off