Accounts Payable Consultant - NetSuite

The Accounts Payable (AP) Consultant will support the Accounts Payable function within the Finance & Accounting department by ensuring invoices and vendor payments are processed accurately and on time in NetSuite . You’ll partner with internal stakeholders to verify approvals, reconcile vendor statements, resolve discrepancies, and ensure expenses are correctly coded to the appropriate practice, entity, and general ledger (GL) account .

This role is ideal for an AP professional who enjoys detail-oriented work, clean transaction processing, and contributing to an accurate month-end close.

Key Responsibilities

Invoice Processing

• Receive and review vendor invoices and supporting documentation.
• Verify invoice accuracy, including matching to purchase orders and receipts where applicable.
• Ensure non-PO invoices are properly approved by the appropriate person.
• Code invoices to the correct expense accounts and cost centers in NetSuite.
• Identify discrepancies and coordinate resolution in a timely manner.
  
  

Payment Processing

• Prepare and process payments (e.g., checks, electronic transfers, ACH).
• Ensure payments are issued within agreed-upon terms to support discount opportunities and avoid late fees.
• Maintain complete records and documentation for all payments.
  
  

Vendor Relations

• Respond to vendor inquiries related to payment status, discrepancies, and invoice issues.
• Build and maintain positive vendor relationships to support smooth transaction flow.
• Ensure appropriate handling of outstanding memos and proper credit is received.
  
  

Expense & Statement Reconciliation

• Reconcile vendor statements to ensure invoices and payments are accurately recorded.
• Investigate and resolve discrepancies to keep AP records clean.
• Match receipts and process credit card bills.
• Review and process employee expense reports, ensuring compliance with policy requirements (including manager approval and timely submission).
  
  

Record-Keeping, Reporting & Compliance

• Maintain organized and audit-ready AP documentation and accounts payable records.
• Assist with month-end and year-end closing activities.
• Support management reporting by summarizing AP status and outstanding liabilities.
• Follow company policies and maintain required documentation and audit trails.
• Protect confidential financial information.
  
  

Qualifications

• Bachelor’s degree in accounting, finance, or a related field (or equivalent work experience).
• Previous AP experience or a similar finance role.
• Strong knowledge of accounting principles, practices, and regulations.
• NetSuite experience required; proficiency with Microsoft Excel required.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively with a team.
  
  

Why Join This Opportunity

• Growth Potential: Build experience and strengthen your AP + NetSuite expertise within a fast-paced Finance & Accounting environment.
• Clear Impact: Ensure accurate invoice processing, vendor reconciliation, and timely payments that directly support the organization’s financial obligations.
• Contract-to-Contribution Momentum: Join for 3 months and bring your AP skill set to a team during active processing and close cycles.