Accounts Payable Coordinator

Accounts Payable Coordinator (Construction & Restoration)

VersaPro is a well-established and growing restoration and general contracting company seeking a motivated, detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will possess strong organizational and communication skills, a positive attitude, and a commitment to accuracy and efficiency.

Position Summary

The Accounts Payable Specialist is responsible for managing and processing all invoices and payments related to construction and restoration projects. This role ensures accurate financial tracking of vendor costs, subcontractor payments, and project-related expenses while maintaining compliance with company policies and industry standards.

Key Responsibilities

• Process high-volume invoices from vendors, subcontractors, and suppliers
• Verify proper coding of expenses to jobs, cost codes, and general ledger accounts
• Manage subcontractor payments, including lien waivers and compliance documentation
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain accurate records of accounts payable transactions
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Communicate with project managers regarding job costs and invoice approvals
• Ensure compliance with contract terms and payment schedules
• Assist with month-end closing, including accruals and reporting
• Maintain organized digital and physical filing systems for audit readiness

Construction-Specific Duties

• Track job costing and allocate expenses to specific projects
• Review and process progress billing invoices and retainage
• Ensure subcontractor compliance (W-9s, insurance certificates, lien releases)
• Coordinate with estimating and project management teams on budgets and cost tracking
• Monitor committed costs vs. actual expenses

Skills & Competencies

• Knowledge of construction contracts and billing processes
• Experience with QuickBooks required
• Minimum of two (2) years of accounts payable experience
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong organizational, analytical, and data-entry skills
• Effective communication with vendors and internal teams
• Problem-solving and discrepancy resolution
• Positive attitude, willingness to learn, and ability to work effectively within a team

Disclaimer: Duties and responsibilities may change based on business needs. This job description is intended to describe the general nature of the position and is not intended to be an exhaustive list of all responsibilities, duties, or qualifications.