Accounts Payable Manager

Trail Drive Management Corp. - Dickies Arena - Fort Worth, Texas

Job Summary

Trail Drive Management Corp (TDMC) is looking for a full-time Accounts Payable Manager. The AP Manager is responsible for ensuring accurate, timely, and compliant processing of payments, optimizing AP processes, and leading a high-performing team.

Essential Job Functions

• Oversee end-to-end accounts payable operations, including invoice processing, vendor payments, expense reimbursements, and month-end close activities across multiple entities
• Ensure compliance with internal controls, company policies, and applicable regulatory requirements
• Manage vendor relationships, including issue resolution and payment inquiries
• Monitor AP performance and outstanding liabilities
• Monitor AP aging and general ledger accounts; resolve discrepancies proactively
• Serve as primary AP liaison with other finance functions, departments, and vendors.
• Ensure audit readiness by maintaining proper documentation and reconciliations
• Ensure proper project-based coding and job cost allocation
• Provide guidance to staff and managers on AP-related policies and procedures
• Supervise and mentor AP associates, provide coaching, training, and development opportunities
• Provide escalation support for complex or sensitive vendor/staff issues
• Oversee and organize AP Outlook inbox on a daily basis
• Execute all check runs
• Collaborate with AP associates on completion of duties when needed
• Perform other duties as assigned.
  
  

Qualifications

• Must be a minimum of 18 years of age.
• Bachelor’s degree in accounting, finance, or related field or equivalent work experience.
• 7+ years of progressive experience in accounts payable, 3+ years in a leadership role
• Previous experience in a multi-company high-volume finance department preferred
• Strong knowledge of GAAP, internal controls, and AP best practices
• Experience with ERP systems (SAGE, SAP, Oracle, Concur, etc.)
• Advanced Excel Skills
• Excellent analytical, organizational, and problem-solving skills
• Ability to work on-site on a full-time basis
• Ability to work a flexible schedule including – nights, weekends, and holidays.
• Able to communicate effectively with management, guests, and team members.
• Ability to handle multiple tasks in a fast-paced, high-energy environment.
  
  

Working Conditions

• Employees must have the ability to lift, push, and pull up to 10 lbs.
• Employee will frequently operate computers and other office devices such as calculators, telephones, and printers.
• Employees will be exposed to high noise levels and/or fluctuating lights in event settings.
• Employees must have the ability to reach, lift, and bend to perform job duties throughout the shift.
• Employees may be exposed to hazards associated with moving vehicles and require strict adherence to safety protocols.
• Employees are expected to work nights and weekends as needed for events.
• Employees are expected to work in the office at all times.
  
  

Other Duties

• This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Duties, responsibilities, and activities may change at any time with or without notice.
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.