Accounts Payable Processor

Job Title: Accounts Payable Processor

Reports to: Controller

Overview: Assists in Accounts Payable preparation

Responsible for:

Ø Processing invoices in a timely manner – system will automatically send to Project Managers for approval. Putting notes on invoices if needed for PM’s attention.

Ø Receiving and separating back up from field between processors.

Ø Scanning in and processing back up slips from field.

Ø Scanning in invoices that were missed or need to be printed to process.

Ø Resolving any inconsistencies between invoices and back-up slips.

Ø Taking vendor calls and assisting with getting information they need. Forwarding calls to Project Manager’s, Contract Administrator or Payroll Manager, if necessary.

Ø Keeping weekly call log of payment requests from vendors for check run.

Ø Putting invoices on hold when noted by Project Manager’s with appropriate notes.

Ø Filing hard copies of invoices by dates received.

Ø Checking Accounts Payable email daily for invoices, questions, scanned back up from the field, and sorting accordingly to processors. Filing the email into correct vendor file when completed.

Ø Creating vendor files in Timberline with addresses, phone numbers, W-9, and insurance information.

Ø Reviewing vendor statements, calling for missing invoices.

Ø Printing requested reports for Project Managers for their jobs, and either email or give to them.

Ø Pay the AMEX vendors according to schedule for that vendor.

Ø Completing vendor credit applications (getting Controller’s signature and sending back to vendor).

Ø Sending tax exempt forms as requested.

Ø Processing and filing joint check agreements between vendors.

Ø Covering reception area as needed.

Ø Reconciling the Lowes and Home Depot statements on monthly basis according to payment dates. Requesting missing slips from PM’s or Superintendents, or processing according to plan in place.

Ø Separating the WEX slips from the back up and putting in monthly envelopes. Putting the noted equipment fuel slips in clip on envelope.

Ø Processing and reconciling WEX fuel bill.

Ø Reconciling Verizon bill to jobs.

Ø Reconciling AMEX bill, processing the recurring charges we do not get invoiced for.

Ø Selecting invoices for payment based on payment schedule already in place.

Ø Creating weekly check run, review with Rich.

Ø Cutting weekly checks, process for mailing.

Ø Printing check run report to see vendors/subs that were out of compliance.

Ø Request insurance information from vendors that have expired insurance.

Ø Changing invoice information per request from PM’s, Asst Controller or Controller.

Ø Running/printing reports requested by Rich.

Knowledge and Skills preferred:

Ø An AAS degree in accounting and/or equivalent experience

Ø Minimum two years of Accounts Payable

Ø Excellent analytical skills

Ø Excellent communication, organization, and prioritization skills

Ø Construction experience a plus

Software Used:

Ø Timberscan, Timberline/Sage, Microsoft Word/Excel/Outlook, Adobe (pdf)

Qualitative and other attributes required:

Ø Effective time management and logical decision-making ability.

Ø Capacity to handle pressure

Ø Team player

Physical Demands:

Ø Ability to sit in front of computer for extended periods of time.

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person