Accounts Payable / Receivable Specialist

Our client is seeking a professional who is highly detail-oriented, organized, and able to work independently, while also being comfortable asking questions and collaborating with teammates when needed. This position is part of a small but highly supportive accounting team that manages a high volume of transactions, so the ability to stay organized and perform well in a fast-paced environment is essential.

This is a fully in-office role within a collaborative accounting team that values teamwork and operates with the mindset that everyone works together to ensure deadlines are met and work is completed accurately.

Key Responsibilities

• Accounts Payable (Approximately 70%)
• Process full-cycle accounts payable, including invoice entry, coding, batching, and three-way matching
• Review invoices for proper documentation and approvals prior to entry
• Match purchase orders and shipping documents to vendor invoices
• Audit and code freight invoices
• Monitor the AP inbox and respond to vendor and internal inquiries
• Process weekly check runs and assist with payment processing
• Reconcile vendor statements and resolve discrepancies
• Maintain organized documentation in accordance with company policy and GAAP
• Assist with annual 1099 preparation
• Accounts Receivable (Approximately 30%)
• Enter and post customer payments into the accounting system
• Create and distribute invoices for shipped orders and direct shipments
• Maintain accurate customer account records and update account information as needed
• Research and resolve billing discrepancies and past-due balances
• Contact customers regarding overdue accounts and assist with collections follow-up
• Assist with processing credit refunds

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