Accounts Payable Specialist (1329)

Essential Functions

Enter and process vendor invoices and check requests accurately and timely.

Match invoices to purchase orders and receiving documents; flag discrepancies for review, such as coding and amounts.

Ensure all invoices and check requests include proper supporting documentation;such as approval, receipts, packing slip, and PO.

Update and maintain pending invoices status; contact Agency employees and/or vendors to resolve pending issues.

Scan and save all invoice documentation into the PaperLess system.

Maintain organized electronic records in a paper-less environment.

Manage and provide support for Concur receipts.

Assist with weekly payment runs (checks and ACH).

Respond to basic vendor inquiries with professionalism and follow-up (NOTE: internal/external staff) .

Assist Account Payable Specialist and other program staff as needed.

Support month-end close activities related to accounts payable.

Follow company policies, procedures, and internal controls.

Work closely with accounting, purchasing, and agency personnel.

Qualifications

PREFERRED/ REQUIRED QUALIFICATIONS

Education Level

Education Details

Required/

Preferred

Associate's Degree

in Business or Accounting

Required

Work Experience

Experience

Experience Details

Required/

Preferred

4-6 years

3 – 5 years related experience or training, or equivalent combination of education and experience