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Accounts Payable Specialist

Miamisburg, United States

About Accelevation:

At our core, Accelevation LLC is about accelerating innovation. From the beginning, a driving force in our corporate culture has been curiosity and out-of-the-box thinking. We are a dynamic and fast-growing company that offers a competitive salary, generous paid time off, and a robust benefits package including a 401(k)-retirement plan and company match. In the past 18 months, we have grown by over 440% and are scaling exponentially again this year. Accelevation was voted #1 fastest growing company in 2024 by the Dayton Business Journal. We offer the opportunity to be a part of something different, collaborative, and exciting. We value those who bring fresh ideas, thrive on change, and are comfortable with growth.

Position Summary

Join our team to lead customer prequalification and onboarding—working cross-functionally to gather documentation, manage submissions, and streamline processes. You’ll also support accounts payable by verifying invoices, reconciling balances, and improving vendor relations.

This is an onsite role —we believe the best ideas happen when we’re together. You’ll be part of a high-energy, collaborative environment where decisions are made fast, and wins are celebrated in real time.

Key Responsibilities:

.Customer Prequalification & Onboarding (Primary Focus)

Manage the customer prequalification process to ensure timely and accurate submission of required documentation.
Work with Sales, Operations, and Legal to gather and verify necessary information for customer onboarding, including financial statements, safety records, insurance certificates, and compliance forms.
Navigate customer portals to complete prequalification submissions and maintain compliance with general contractor requirements.
Ensure data integrity by maintaining up-to-date records in Epicor ERP and other tracking tools.
Communicate directly with customers to clarify requirements, submit documentation, and address any prequalification-related inquiries.
Identify process improvements to streamline onboarding and reduce turnaround times.

Accounts Payable

Review and verify vendor invoices, ensuring accuracy and proper authorization. Process invoices in a timely manner, maintain vendor records, and address vendor inquiries and discrepancies.

Perform regular reconciliation of accounts payable balances, identifying and resolving any discrepancies or issues.

Review and verify invoices for accuracy and completeness.

Build and maintain positive relationships with vendors, addressing inquiries, resolving disputes, and providing exceptional customer service.

Prepare regular reports on accounts payable status, aging analysis, and cash flow projections for management review.

Reconcile accounts payable transactions and resolve discrepancies.

Identify opportunities to streamline and improve the efficiency of accounts payable processes. Implement best practices and automation tools to enhance accuracy, productivity, and effectiveness.

Collaborate with various departments, such as sales, procurement, and finance, to resolve issues, address inquiries, and improve overall financial processes and performance.

Minimum Qualifications:

Associate’s or Bachelor's degree in Accounting, Finance, Business or a related field.
Excellent analytical, problem-solving, and organizational skills.

Strong attention to detail and accuracy.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Excellent communication and interpersonal skills.

Preferred Qualifications:

Experience in accounts payable positions preferred.
Proficiency Epicor accounting system preferred

Core Competencies

Safety: Proactively fosters a culture of safety in our work environment.
Inclusion: Appreciates and respects individuals from diverse backgrounds, identities, values, and cultures.
Speed: Operates with a sense of urgency, recognizing the competitive advantage of being swift and responsive.
Innovation: Consistently seeks opportunities to simplify processes and continuously improve.
Judgement: Ability to exercise discretion and lead initiatives autonomously.
Accountability: Ability to hold self and others to the highest of standards.

Accelevation LLC is an equal opportunity employer - Inclusion is one of our core values, as we appreciate and respect individuals from diverse backgrounds, identities, values and cultures. We enthusiastically build teams that celebrate and embrace the contributions of everyone, fostering an environment of welcome and respect for all. As a part of our pre-hire process, we may conduct a background check. We use E-Verify to confirm the identity and employment eligibility of all new hires.

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