Accounts Payable Specialist

Summary of the Position

The Accounts Payable Specialist is responsible for managing the company’s accounts payable process, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role plays a key part in maintaining strong vendor relationships, supporting month-end close, and ensuring financial accuracy.

The Accounts Payable Specialist works closely with Accounting, Finance, and cross-functional partners to ensure expenses are properly coded, approved, and recorded in accordance with company policies.

KEY RESPONSIBILITIES

Invoice Processing & Payments

• Review, verify, and process vendor invoices for accuracy, proper approval, and correct coding.

• Match invoices to purchase orders and receiving documentation, as applicable.

• Prepare and process weekly payment runs, including checks, ACH, and wire payments.

• Maintain accurate vendor records and payment terms.

Vendor Management

• Respond to vendor inquiries regarding invoices and payment status.

• Resolve invoice discrepancies and payment issues in a timely manner.

• Maintain strong, professional relationships with vendors.

Accounting & Reporting Support

• Assist with month-end close activities related to accounts payable.

• Reconcile vendor statements and resolve outstanding balances.

• Ensure expenses are recorded in the correct accounting period.

• Support audits by providing documentation and explanations as needed.

Process Improvement & Compliance

• Ensure compliance with company policies, internal controls, and accounting standards.

• Identify opportunities to improve AP processes and efficiencies.

• Maintain organized and accurate AP files and documentation.

Cross-Functional Collaboration

• Partner with Operations, Purchasing, and department managers to ensure proper approvals and coding.

• Communicate clearly regarding invoice status, approvals, and payment timelines.

• Refine SOPs, establish best practices, and set KPIs that measure both traditional and AI-enhanced engagement success.

• Continuously innovate engagement strategies, testing new AI applications to elevate the overall consumer journey and brand experience.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.

• 2+ years of experience in accounts payable or a related accounting role.

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Proficiency with accounting software and Microsoft Excel.

Preferred Qualification

• Experience in a high-volume AP environment.

• Familiarity with ERP systems.
• Experience working in manufacturing or operations-driven organizations.

• Understanding of basic accounting principles.

Core Traits for Success

• Accuracy: Detail-oriented with a strong focus on correctness.

• Organization: Able to manage deadlines, approvals, and documentation efficiently.

• Accountability: Takes ownership of tasks and follows through.

Working Conditions

• Primarily office-based with prolonged periods of sitting and computer use.

• May occasionally require extended hours during month-end or audits.

Disclaimer

The above description outlines the general nature and level of work performed and is not intended to be an exhaustive list of duties or responsibilities. Management reserves the right to modify or assign additional duties as business needs evolve. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.