Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented Accounts Payable Specialist with construction industry experience to manage vendor and subcontractor payments accurately and in compliance with contract requirements. This role is critical to maintaining strong relationships with vendors and subcontractors while ensuring proper documentation, lien compliance, and timely payments.

Key Responsibilities

• Process and review subcontractor payment applications (pay apps), ensuring accuracy, proper approvals, and compliance with contract terms
• Collect, review, and track lien waivers (conditional and unconditional) in accordance with state and project requirements
• Verify subcontractor compliance including W-9s, insurance certificates, and other required documentation prior to payment
• Process regular vendor invoices, matching to purchase orders, contracts, and receiving documentation as applicable
• Coordinate with project managers and operations teams to resolve invoices or pay application discrepancies
• Maintain organized and accurate AP records, both digital and physical
• Prepare weekly or bi-weekly check runs / ACH payments
• Respond to vendor and subcontractor inquiries in a professional and timely manner
• Assist with month-end close activities related to accounts payable
• Support audits by providing requested documentation and reconciliations

Required Qualifications

• 2+ years of accounts payable experience in the construction industry
• Working knowledge of lien waivers, subcontractor pay applications, and progress billing
• Experience processing both subcontractor and standard vendor invoices
• Strong attention to detail and accuracy
• Ability to manage multiple deadlines across active projects
• Proficiency in accounting software and Microsoft Excel
• Strong communication and organizational skills

Preferred Qualifications

• Experience with construction accounting software (Sage, TimberScan, Procore, or similar)
• Understanding of job cost accounting
• Associate’s degree in Accounting, Finance, or related field

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person