Accounts Payable Specialist

Accounts Payable Specialist

Remote (Must reside in EST or CST time zone)

About Us:

Heartland is a complete end-to-end waste solutions provider, industry recognized since beginning operations in 2008. Enabled by unique, proprietary technologies and with a partnership approach rooted in decades of operational expertise, Heartland doesn’t just treat waste, we solve problems at the source. Our proven on-site technologies and unique build-own-operate business model are advancing sustainable waste solutions that create shared value for our customers, communities and the planet.

Join us at Heartland, where we work hard, solve tough problems, and celebrate success together!

What you will do:

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, with a strong emphasis on purchase order (PO) and bill matching. This role plays a critical part in maintaining financial controls, supporting vendor relationships, and ensuring timely and accurate payments in accordance with Heartland’s policies and procedures. The ideal candidate is detail-oriented, organized, and comfortable working in a growing, fast-paced environment.

Key Responsibilities

Accounts Payable Processing

• Process vendor invoices accurately and efficiently, ensuring proper three-way matching (PO, invoice, and receipt).
• Review invoices for accuracy, appropriate approvals, coding, and compliance with company policies.
• Resolve discrepancies related to pricing, quantities, or documentation by working with vendors and internal stakeholders.
• Ensure timely payment of invoices in accordance with negotiated terms and company standards.

Purchase Order & Vendor Management

• Verify vendor invoices are properly approved and posted in the system of record.
• Maintain accurate vendor records and support the onboarding of new vendors.
• Respond to vendor inquiries regarding invoice status, payments, and discrepancies in a professional and timely manner.

Controls, Reconciliations & Reporting

• Assist with month-end close activities related to accounts payable, including accruals and reconciliations.
• Support audit requests by providing documentation and explanations as needed.
• Maintain organized and complete records to support internal controls and compliance.

Process Improvement & Collaboration

• Identify opportunities to improve AP processes, efficiency, and controls.
• Partner closely with Finance, Operations, and Procurement to ensure smooth purchasing and payment workflows.
• Support other accounting or administrative tasks as assigned in support of the broader Finance team.

Skillset Requirements:

Qualifications & Experience

• 2–5 years of accounts payable experience, preferably in a PO-based environment.
• Demonstrated experience with PO and invoice matching (three-way matching required).
• Proficiency with accounting or ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar).
• Strong attention to detail and accuracy with the ability to manage multiple priorities.
• Solid communication skills and ability to work cross-functionally.
• Proficiency in Microsoft Excel and standard accounting software.

Preferred Qualifications

• Experience in manufacturing, construction, engineering, or project-based environments.
• Familiarity with internal controls and audit support.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.

Working at Heartland:

At Heartland, we take pride in our collaborative and supportive team culture. We enjoy working together to achieve shared goals and value individuals who bring an ownership mindset, a strong work ethic, and a passion for solving challenges. Success at Heartland also requires the ability to work effectively with others, demonstrate maturity, and contribute to a positive and productive work environment.

We are proud to offer a comprehensive and competitive total rewards package, including:

• Medical, Dental, and Vision coverage
• Company-paid Life and Disability Insurance
• 401(k) retirement savings plan
• Flexible Spending Accounts (FSA) and Supplemental Life Insurance options
• Paid Time Off (PTO)
• Flexible Remote Work options

We believe in transparency, fairness, and open communication. To support that, we share compensation details in all of our job postings. The pay range below reflects the anticipated base salary for this role at the time of posting. Actual compensation will be determined based on factors such as skills, experience, and location.

In addition to base pay, Heartland offers a comprehensive total rewards package that may include performance-based bonuses, health and wellness benefits, retirement savings, paid time off, and professional development opportunities.

We value each person’s unique contributions and are committed to ensuring our compensation practices are both competitive and equitable.

Heartland is an Equal Opportunity Employer. We are committed to creating an inclusive and respectful workplace where all individuals are valued for their contributions. Employment decisions are based on qualifications, merit and business needs, not on race, color, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other protected characteristic under applicable law. We participate in E-Verify.

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