Accounts Payable Specialist

Description:

COMPANY OVERVIEW: Renova One unites 11 trusted companies under one brand, delivering seamless renovation and restoration solutions for multi-family, single-family, and commercial properties nationwide. With expertise in flooring, carpet cleaning, turnkey solutions, interior and exterior renovations, restoration, and design, we simplify projects while maintaining exceptional quality. Built on integrity, innovation, and strong partnerships, Renova One is more than a vendor—we’re a trusted partner committed to enriching spaces and creating lasting value.

JOB SUMMARY:

The Accounts Payable Specialist plays a key role in ensuring the accuracy and efficiency of Renova One’s accounts payable operations. This role is responsible for processing high volumes of vendor invoices, coordinating payments, maintaining vendor records, and supporting reconciliation activities across multiple service lines. This position operates in a fast-paced environment and requires strong attention to detail, critical thinking skills, and the ability to prioritize competing demands. The ideal candidate will be comfortable managing a high volume of transactions while continuously looking for ways to improve processes and efficiency.

Requirements:

RESPONSIBILITIES & DUTIES:

• Process a high volume of vendor invoices while ensuring accuracy and proper authorization
• Perform three-way matching between invoices, purchase orders, and receipts
• Enter and maintain invoice records within the accounting system
• Facilitate vendor payments including checks, ACH transfers, and other payment methods
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Manage weekly 1099 installer payments (approximately 100–150 per week)
• Assist with high-volume AP processing (approximately 18,000 invoices annually / ~1,500 per month)
• Verify vendor information including federal ID numbers and payment terms
• Identify and resolve discrepancies related to purchase orders, pricing, or invoice details
• Reconcile monthly financial transactions and assist with accounting records and ledgers
• Calculate and report sales tax based on paid invoices
• Monitor accounts to ensure obligations are paid accurately and on time
• Identify opportunities for early payment discounts when available
• Assist with month-end closing processes and financial reconciliations
• Collaborate with internal teams to support accurate financial reporting
• Support internal and external audits by providing documentation and records as needed

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable experience, preferably in a high-volume environment
• Experience with three-way match processing required
• Strong Excel skills required
• Must be able to learn other accounting software systems quickly
• Exceptional attention to detail and accuracy
• Strong critical thinking and problem-solving skills
• Ability to prioritize competing deadlines and manage multiple tasks
• Strong organizational and time management skills
• Excellent communication skills with vendors and internal teams
• Ability to work independently while contributing to a collaborative team environment

OTHER:

• All offers of employment are contingent upon a background check
• Flexible start and end times within a standard 40-hour work week (examples: 7:00–4:00, 8:00–5:00, 9:00–6:00)
• Valid Driver's License is required
• Your information will be kept confidential according to EEO guidelines

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