Accounts Payable Specialist

SUMMARY

The Accounts Payable Specialist is responsible for reviewing and processing invoices, maintaining vendor records, ensuring proper coding and authorization, and issuing timely payments through check or ACH. The Specialist works closely with CRNA staff and vendors to resolve discrepancies, answer questions, and ensure compliance with the organization’s policies and procedures.

JOB DUTIES

• Maintains detailed and organized accounting records and transaction documentation.
• Reviews invoices for validity, accuracy, and proper approval.
• Ensures accurate coding to proper Classes and GL accounts.
• Processes invoice payments (check or ACH) three times per week.
• Handles routine calls from vendors and staff regarding the payment status of invoices.
• Process employee travel requests.
• Process board member stipends taking into consideration any federal withholding elections.
• Prepares routine journal entries.
• Maintains vendor W-9 files.
• Ensures vendor information is reconciled and audited for year-end 1099 reporting.
• May assist in the reconciliation of CRNA credit cards for Finance personnel.
• Assists with year-end audit as requested.
• Recommends improvements to work processes, policies, and procedures to improve efficiency and service delivery.
• Perform other duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to reconcile accounts and perform mathematical calculations accurately.
• Working knowledge of Microsoft 365 products (specifically Excel, Word, and Outlook).
• Strong attention to detail and ability to meet strict deadlines.
• Ability to interpret and apply policies and procedures accurately.
• Ability to maintain confidentiality of sensitive financial and legal information.
• Effective written and verbal communication skills.
• Positive attitude, excellent work ethic and willingness to learn new skills.
• Ability to work independently and collaboratively.
• Professional and tactful customer service skills in routine and stressful situations.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent; and
• 2+ years of clerical experience.

PREFERRED QUALIFICATIONS

• 2+ years of Accounts Payable experience.