Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support our accounting team by ensuring accurate and timely processing of vendor invoices and payments. The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment while collaborating with internal teams and external vendors.

Responsibilities

• Review, verify, and enter vendor invoices, ensuring they match purchase orders and receiving documentation

• Schedule and process vendor payments via check, ACH, and wire transfer

• Reconcile vendor statements and investigate any discrepancies

• Communicate with vendors to address payment inquiries and resolve billing issues

• Monitor accounts payable aging and ensure timely payments to maintain strong vendor relationships

• Review and process employee expense reports to ensure compliance with company policies

• Maintain organized and accurate financial records, including contracts, W-9 forms, and audit documentation

• Assist with month-end closing activities related to accounts payable

• Support the preparation of accounts payable, vendor payment, and cash flow reports

• Track and manage outstanding invoices and follow up with vendors when necessary

• Assist with 1099 preparation and vendor documentation at year-end

• Collaborate with department managers and procurement teams to confirm approvals and proper documentation

• Identify opportunities to improve accounts payable processes and maintain efficient workflows

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field

• Minimum of 6 months of experience using QuickBooks Desktop

• Strong analytical, organizational, and problem-solving skills

• High attention to detail and accuracy

• Ability to manage multiple priorities and meet deadlines