Position Title: Accounts Payable Specialist

Reports to: Director of Financial Services

Position Summary

Accounts Payable Specialist will perform a variety of clerical tasks related to the maintenance/processing of accounts payable, as well as perform various duties and special projects in the Accounting Department as needed.

Key Responsibilities

• Communicate professionally and effectively with customers, vendors, subcontractors, and internal personnel.
• Apply strong organizational, problem-solving, and decision-making skills to support project efficiency.
• Date stamp, review, and verify invoices for accuracy and completeness.
• Match invoices to purchase orders and receiving documentation.
• Route invoices for proper approval and ensure timely processing.
• Validate tax jurisdiction details and apply accruals when necessary.
• Code non-PO invoices and expense reports appropriately.
• Enter invoices, process weekly check runs, and maintain accurate filing systems.
• Reconcile vendor statements and resolve discrepancies with vendors and procurement.
• Maintain purchase order files, support employee-related inquiries, and perform additional accounting duties as assigned.

Qualifications

Education

• High School Diploma or Equivalent (Required)
• Equivalent combination of technical training and/or related experience with exposure to accounting principles (Preferred)
• Valid state-issued driver's license (Required)

Experience

• 2+ years of experience in accounting (Required)
• Prior work experience involving AP or accounting function in construction or business office (Preferred)
• Prior work experience using computerized accounting system (Preferred)
• Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)

Skills & Competencies

• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures
• Excellent analytical and problem-solving skills
• Strong communication skills to effectively interact with clients and internal staff
• Knowledge of basic accounting principles and practices
• Experience with relevant cost tracking software and systems such as Viewpoint, SAP, etc. is a plus

Pre-employment drug-screen and background check are required.