Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist ensures the efficient operation of the company by performing day-to-day Accounts Payable (AP) duties, in addition to other administrative, operational, and clerical functions.

What You'll Do

• Enter and track Johnstone Cooperative and other invoices for payment, received via EDI, fax, email, or mail, and route them for approval as appropriate.
• Ensure that all trade invoices are matched to a receiving document and purchase order and note any discrepancies
• Reconcile expense statements and enter invoices for payment, accurately classifying expenses as directed.
• Ensure that all invoices are processed and that payments are rendered in a timely fashion and within terms.
• Prepare checks for payment and deliver them to owners or managers for signature.
• Perform regular reconciliation of bank statements to ensure proper posting of all payments.
• Maintain documentation on payment discrepancies, vendor credits, and errors such as pricing, quantity, product, and freight issues, and coordinate with internal departments and vendors to resolve any discrepancies.
• Complete and send credit applications to vendors as necessary.
• Maintain accurate AP records and vendor files, reviewing documents to obtain information, or respond to requests.
• Prepare and maintain reports requested by management and print and distribute periodic financial reports.
• Assist with internal and external audit support if necessary.
• May provide cash requirements reporting to management or owner to ensure sufficient cash on hand.

Other Office Duties

• Perform day-to-day clerical and office functions as needed, which may include reporting, filing, data-processing, sorting incoming mail, answering phones, preparing written and electronic correspondence, coordinating activities, scheduling, and monitoring and purchasing office supplies.
• May provide administrative and clerical support to management and other departments, which may include sales, operations, branch locations, purchasing, accounting and warranty processing.
• Assist with special duties and assignments as needed to support the efficient functioning of the store or group, which may include tasks such as creating flyers and promotional materials, updating company website, and preparing specialized forms, documents or reports.

General Results and Responsibilities

• Adhere to all company policies, procedures, standards, and business ethics codes.
• Treat all customers and coworkers with a helpful and courteous attitude while maintaining professional communication.

What We're Looking For

• High School Diploma / GED or equivalent experience)
• 1 years' experience as a Bookkeeper, Accounts Payable Clerk, or similar position.
• Microsoft Office Suite (specifically Microsoft Excel)

Preferred:

• Associate or bachelor's degree in business, accounting or related field.
• 3 years related experience.
• Experience working in a distribution environment.
• Basic computer skills (email, internet browsing)

ID: 155

Ready to join a team that keeps things moving? Apply today and be part of our fast-paced, hands-on environment!