ACCOUNTS PAYABLE SPECIALIST

POSITION SUMMARY: Primary point of contact for all Accounts Payable related functions and procedures. Processes weekly payments and ensures accuracy of records for auditing and 1099 reporting and performs various office duties ensuring accuracy of payments and records.

QUALIFICATIONS: Associate degree and 2 years related experience. Experience may be substituted for education.

SKILL SETS: Possesses superior organizational, oral, and written communication skills as well as strong customer service skills. High attention to detail a must. Proficiency in Microsoft Office programs required, specifically Excel formulas. Ability to work independently and collaboratively.

PHYSICAL AND ENVIRONMENTAL DEMANDS: Visual acuity necessary for computer work and administration of all paperwork. Requires some stooping and crouching to access files. Hearing and speaking necessary for phone conversations with clients, employees, and other individuals. There are long periods of sitting. Manual dexterity is required to perform keyboard and calculator functions and other related duties.

JOB SPECIFIC FUNCTIONS:

• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account records.
• Sets up and maintains vendor accounts in system, ensuring all required documentation has been collected prior to payment for preparation of 1099s.
• Maintains confidential files in accordance with generally accepted office standards.
• Ensures correct payments are made in a timely manner and in accordance with company policies and procedures.
• Analyzes expense reports and other documentation for accuracy and eligibility for payment.
• Maintains proper filing and storage of records.
• Ensures proper recordkeeping of purchases and contracts for use in tax preparation and audits.
• Prepares census reports for submission.
• Performs routine administrative tasks including answering phones, filing, photocopying, and preparing correspondence for the department.
• Arranges travel and hotel reservations for staff attending trainings.
• Reconciles account payable total and general ledger with other applicable records.
• Oversees agency’s credit card accounts and reconciles transactions monthly.
• Participates in agency continuing quality improvements (CQI) activities.
• Performs other duties as assigned.

MANDATORY REQUIREMENTS:

• Adheres to Communicare policies and procedures
• Attends mandatory inservice and other trainings/educational programs as required