Accounts Payable Specialist

Why is This a Great Opportunity?

This Accounts Payable Specialist role offers the opportunity to play an essential part in maintaining the financial health and operational efficiency of an organization. You will work within a collaborative accounting team, ensuring vendors are paid accurately and on time while helping to streamline processes and improve workflows. This position provides hands-on exposure to core accounting functions and is ideal for someone looking to grow their expertise in accounts payable and broader financial operations.

Job Description:

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices and payments while maintaining strong vendor relationships.

Key Responsibilities:

• Process high-volume vendor invoices, including coding, entry, and verification for accuracy and proper approvals

• Manage full-cycle accounts payable, including invoice processing, payment preparation, and distribution (check, ACH, wire)

• Maintain and update vendor records, including W-9s and payment terms

• Reconcile vendor statements and resolve discrepancies or payment issues

• Respond to vendor inquiries and communicate effectively regarding payment status

• Assist with month-end close activities, including accruals and accounts payable reconciliations

• Ensure compliance with internal controls, policies, and accounting procedures

• Support 1099 preparation and year-end reporting requirements

• Collaborate with internal departments to ensure proper documentation and approval workflows

• Identify opportunities to improve efficiency within accounts payable processes

Qualifications:

Education & Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

• 1–3+ years of accounts payable or general accounting experience preferred

Skills & Abilities:

• Strong attention to detail and accuracy in data entry and financial processing

• Proficiency in Microsoft Excel and general accounting systems

• Understanding of accounts payable processes and basic accounting principles

• Strong organizational and time management skills with the ability to meet deadlines

• Excellent communication skills for interacting with vendors and internal teams

• Ability to work independently and in a team environment

• Problem-solving mindset with the ability to identify and resolve discrepancies

#30770