Accounts Payable Specialist

Accountants One has a repeat client who is looking for an Accounts Payable Specialist. The Accounts Payable Specialist, who must be detail-oriented, is responsible for proficiency in processing invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. This client is located downtown and is 100% in the office. They want someone who can grow with their career. A staff Accountant with heavy a/p would be the perfect fit.

Responsibilities:

• Maintain the master vendor file, including flagging of independent contractors and Client Security Fund recipients required to receive a Form 1099.
• Respond to vendor inquiries and ensure vendors are paid on time.
• Receive through the Outlook Accounts Payable email invoices and expense reimbursement reports for payment processing.
• Verify the invoice is valid, W9 included, and not a duplicate, and confirm the general ledger account code is correct.
• Input invoice data and attach the invoice and correspondence necessary to the Sage Intacct Purchasing module to systematically route the invoice for payment approval.
• Print the approved invoice checks for mailing to the vendor or returning to the department.
• Review vendor statements, clarify questionable invoice items and prices, etc., with the vendor.
• Identify and implement improvements in the accounts payable process for efficiency.
• Prepare and complete the filing of IRS forms annually: 1099-MISC
• Assist with the preparation of documentation associated with annual audits
• Assist the Chief Financial Officer with special projects as assigned
• Perform other duties as assigned.
• Communicate professionally, including verbal and written communication with other departments, collaborating on tasks, members, volunteers, and vendor inquiries.
• Attention to detail to prioritize, process payments, and superior time management.
• Familiar with accounts payable processes, including verifying the accuracy of invoices, processing payments, and reconciling.
• Ability to perform multiple tasks while ensuring a seamless flow of financial transactions.
• Ensure that all recurring invoices are posted accurately.
• Must be reliable and able to work independently and discreetly, along with working as part of a team.
• Work regularly within the agreed-upon office hours for 7.5 hours a day
• Employee is subject to supervision and will be expected to perform his/her job
• Limit personal phone calls during work hours to only essential matters
• Comply with the policies manual.

Requirements:

• Microsoft Office, Immediate Excel and Word knowledge
• Problem-solving, Data Analysis,
• Vendor Management, Accounts Payment Management, and Reconciliation Knowledge of Sage Intacct Accounting Software
• Preferred Knowledge of Certify travel and expense management software, preferably Knowledge of Sales Tax Education
• A bachelor’s degree in accounting, finance, or business administration is preferable.
• A minimum of three years of accounts payable work experience can be considered as a substitute for the bachelor’s degree.

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