Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, with a strong focus on high-volume invoicing across multiple locations. This role ensures timely and accurate processing of vendor invoices, maintains strong vendor relationships, and supports financial accuracy across all branches.

Key Responsibilities

• Process high-volume vendor invoices for multiple locations, ensuring accuracy, proper coding, and timely entry


• Match invoices to purchase orders and receiving documentation (3-way match)


• Route invoices for approval and follow up to ensure timely processing


• Manage weekly check runs, ACH, and wire payments


• Reconcile vendor statements and resolve discrepancies in a timely manner


• Maintain organized and accurate AP records and documentation


• Communicate with vendors and internal teams to address invoice or payment issues


• Ensure compliance with company policies and accounting procedures


• Assist with month-end close activities, including accruals and reporting


• Support audits by providing requested documentation and explanations

Qualifications

• 2+ years of accounts payable or general accounting experience


• Experience handling invoicing for multiple locations or entities preferred


• Strong understanding of AP processes and accounting principles


• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)


• Strong attention to detail and organizational skills


• Ability to manage high-volume workload and meet deadlines


• Excellent communication and problem-solving skills


• Intermediate Excel skills (VLOOKUP, pivot tables a plus)

Key Competencies

• Attention to detail and accuracy


• Time management and ability to prioritize


• Strong organizational skills


• Team collaboration and communication


• Problem-solving mindset