Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices, expense reports, and payments. This role maintains strong relationships with suppliers, resolves invoice discrepancies, supports month‑end close activities, and ensures compliance with company policies and financial controls. The ideal candidate is detail‑oriented, organized, and able to manage a high volume of transactions in a fast‑paced environment.

Key Responsibilities

Invoice & Payment Processing

• Review, verify, and process vendor invoices in accordance with company policies.
• Match purchase orders, receiving documents, and invoices (3‑way / 2‑way match).
• Process bi‑weekly payment runs (ACH, check, wire).
• Ensure accurate GL account coding and cost center allocations.
• Enter and maintain vendor data in the ERP system.

Vendor Management

• Respond to vendor inquiries in a timely and professional manner.
• Reconcile vendor statements and resolve outstanding issues or discrepancies.
• Build strong relationships with key suppliers to support business continuity.

Compliance & Internal Controls

• Ensure adherence to accounting policies, SOX controls, and audit requirements.
• Maintain documentation and audit trails for all payables transactions.
• Support internal and external auditors with requested information.

Month-End & Reporting

• Assist with month-end close by preparing accruals, reconciling AP sub-ledger, and running required reports.
• Monitor aging reports and ensure timely payment of obligations.
• Support continuous process improvements to streamline AP operations.

Qualifications

Required

• Associate degree in Accounting, Finance, or related field; or equivalent work experience.
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of AP processes, invoice matching, and payment workflows.
• Proficiency with Microsoft Excel and accounting/ERP systems (e.g., SAP, Oracle, NetSuite, Epicor).
• High attention to detail and ability to handle large transaction volumes.
• Strong communication and problem-solving skills.

Preferred

• Experience in a manufacturing or industrial environment.
• Familiarity with purchase orders, inventory systems, and 3‑way match processes.
• Knowledge of sales tax, use tax, and vendor compliance documentation (W‑9, 1099).

Competencies

• Accuracy & Attention to Detail
• Time Management
• Customer Service Orientation
• Analytical Thinking
• Collaboration & Teamwork
• Process Improvement Mindset
• Integrity & Confidentiality

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person