Accounts Payable Specialist

Job Summary

Construction Accounts Payable Accountant (Custom Residential)

Castlewood Custom Builders is seeking a highly detail-oriented and experienced Construction Accounts Payable Accountant to support our growing portfolio of high-end custom homes. This role is critical to maintaining the financial integrity of our projects, ensuring timely and accurate processing of vendor and subcontractor payments, and supporting our internal project teams.

We are a custom builder delivering $1M–$3M+ homes, and we’re looking for someone who understands the pace, complexity, and accountability that comes with that level of work.

Key Responsibilities

• Process and manage high-volume accounts payable across multiple custom home projects
• Accurately code and enter invoices into Buildertrend and QuickBooks Desktop, aligned with job cost structures
• Review and match invoices against contracts, purchase orders, and approved selections/allowances
• Coordinate and track lien waivers, W9s, and subcontractor compliance documentation
• Prepare and execute weekly check runs and electronic payments
• Maintain accurate AP subledgers and reconcile to the general ledger
• Assist with credit card reconciliations and expense tracking
• Communicate directly with vendors and subcontractors to resolve discrepancies and maintain strong relationships
• Support project managers and the selections team with real-time cost tracking and payment status
• Maintain organized, audit-ready financial records across all projects

Required Qualifications

• 3+ years of construction accounting / accounts payable experience (custom residential strongly preferred)
• Advanced proficiency in QuickBooks Desktop
• Strong understanding of job cost accounting, allowances, and change order workflows
• Experience managing subcontractor payments and compliance documentation
• High level of accuracy, organization, and attention to detail
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Excel and/or Google Sheets

Preferred Qualifications

• Experience with Buildertrend
• Background working with custom home builders or high-end residential construction
• Accounting degree or related coursework
• Experience managing multiple jobs or entities simultaneously

What We Offer

• Competitive salary based on experience
• Health benefits, PTO, and 401K match
• Daily provided lunch from local eateries
• Long-term growth opportunity within a stable and respected custom home builder
• A collaborative, team-oriented environment with direct involvement in high-quality residential projects

Schedule

• Full-time, Monday–Friday 7am-3pm or 8am-4pm
• In-office position

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• How many years experience do you have in Quickbooks Desktop? (NOT QBO)

Education:

• Associate (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person