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Accounts Payable Specialist

Accounts Payable Specialist

Pentex Restaurant Group

$22-$25/hr. Depending on experience, PLUS annual bonus potential.

Pentex Restaurant Group operates 50 locations in eight states (ND, SD, MN, WI, IA, IL, MO, and MT) with nearly 1,200 employees (and growing). We are the leading franchisee of Taco John’s restaurants, and we own and operate 2 HuHot Mongolian Grill restaurants.

Job Summary:

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices and other payables across multiple entities. This role ensures strong vendor relationships and compliance with accounting and tax requirements, and the integrity of financial records, while supporting efficient payment processes and continuous improvement within accounts payable operations.

Status:

Full-Time, Hourly

Location:

210 Broadway N, Ste 200, Fargo, ND 58102

Duties/Responsibilities:

Manage accounts payable for multiple entities, ensuring timely and accurate processing of invoices, credit memos, expense reports, petty cash, and other payables, including documentation review, system entry, approval routing, and payment processing.
Maintain complete and organized accounts payable records within the shared mailbox and accounting software to support accurate monthly financial reporting.
Establish, maintain, and support relationships with new and existing vendors; resolve invoice, payment, and account discrepancies.
Perform vendor maintenance, including new vendor setup, address and terms updates, contract review with managers, completion of credit applications, and maintenance of required W-9 documentation.
Monitor vendor statements and online portals to validate invoice completeness and prevent duplicate or incorrect payments.
Identify and take advantage of discounted payment terms while actively working to minimize duplicate or erroneous payments.
Administer Positive Pay processes by uploading check files to the bank and performing daily exception research and resolution.
Serve as the subject matter expert for use tax across operating jurisdictions; ensure proper accrual on invoices, assist with monthly sales and use tax filings, and support compliance efforts.
Prepare initial drafts and support documentation for annual 1099 reporting.
Research and post vendor deposits accurately to the general ledger.
Review property tax obligations and ensure payments are processed accurately and on time.
Transfer funds from store bank accounts to the main operating entity in accordance with company cash policies.
Maintain, review, and update accounts payable policies and procedures; identify and recommend process improvements to enhance accuracy and efficiency.
Perform other related duties as assigned.

Required Skills/Abilities:

Proficiency with accounting software and Microsoft Office, with a strong understanding of the accounts payable process and general accounting principles.
Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and deliver excellent service to vendors and internal partners.

Education and Experience:

Associate’s degree in accounting or finance is required.
Two years’ experience in accounting or a related field.

Benefits:

Health, Dental, & Vision Insurance
401(k) with Company Match
Paid Vacation
Sick Leave
Paid Holidays
Employer-Paid Short-Term Disability Insurance
Employer-Paid Long-Term Disability Insurance
Employer Paid Basic Life
Voluntary Life Insurance
Employee Assistance Program (EAP)
Rapid! Pay Cards for Direct Deposit
Employee 50% Off Meals

Physical Requirements:

The physical requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time and talk and hear. The employee is occasionally required to stand, walk, and use their hands to operate a standard computer keyboard. The employee may occasionally lift and/or move up to 10 pounds. Vision requirements include close vision, distance vision, depth perception, and the ability to adjust focus.

Disclaimer:
Offers of employment at Pentex Restaurant Group (DBA Taco John's and HuHot Mongolian Grill) are contingent upon the candidate having successfully completed a criminal background check. Pentex Restaurant Group will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state, and federal law. Background checks will be conducted on all final candidates.

OUR VALUES - INTEGRITY - Never cheat the guest. Never cheat the team; HUMILITY - Own your results. Raise your hand, admit mistakes, ask for help; EXCELLENCE - Do the little things right. The STANDARD is the standard; CELEBRATE - Every win counts. Share Success.

Pentex Restaurant Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

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