Accounts Payable Specialist

Accounts Payable Specialist (Full Cycle | ERP | Manufacturing)

Food Concepts
Food Concepts is seeking a detail-oriented Accounts Payable Specialist to take full ownership of the AP function. This role is responsible for processing invoices, executing payments, and maintaining accurate financial records in a fast-paced manufacturing environment.

This is a standalone AP role handling approximately 50–100 invoices per week, requiring strong attention to detail, organization, and the ability to work independently.

Key Responsibilities

• Process and enter vendor invoices into Microsoft Dynamics Business Central
• Perform 3-way matching (purchase order, receipt, invoice) prior to posting
• Investigate and resolve discrepancies with purchasing, receiving, and vendors
• Prepare and process payments via ACH, check, online platforms, and credit card
• Maintain payment schedules to ensure timely and accurate disbursements
• Receive and match purchase orders to invoices
• Review and process freight invoices; file and track disputes as needed
• Perform bank and credit card reconciliations
• Bills due
• Open invoices
• Outstanding payments
• Provide visibility to leadership on upcoming cash requirements
• Maintain organized records and support audit readiness

What Success Looks Like in This Role

• You can independently manage the full AP cycle without constant supervision
• You proactively identify and resolve discrepancies before payment
• You maintain accurate, up-to-date tracking of all payables
• You are comfortable working with systems and learning new tools
• You stay organized and on top of deadlines in a high-volume environment

Qualifications

Required:

• 2+ years of accounts payable or general accounting experience
• Experience processing high invoice volume (50+ per week)
• Experience with an ERP system
• Strong Excel and organizational skills
• Understanding of 3-way matching and reconciliation processes
• Ability to work independently and manage workload

Preferred:

• Experience with Microsoft Dynamics Business Central
• Experience in manufacturing, food production, or inventory-based environment
• Experience handling freight invoices or vendor disputes

Compensation

$23-$26 per hour (based on experience)

Benefits

• Supplemental insurance options available through Aflac (accident, critical illness, etc.)
• Simple IRA retirement plan with company match
• PTO

Application Question (Required)

Please include a brief response to the following:

1. What ERP systems have you used?

2. How do you ensure an invoice is accurate before approving it for payment?

Work Environment

• Full-time, on-site role
• Fast-paced, detail-oriented office environment

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience processing 50+ invoices per week?
• Do you have experience performing 3-way matching (purchase order, receipt, and invoice)?
• Have you worked in an ERP system for accounts payable?
• Are you comfortable working in a standalone role with full responsibility for accounts payable?
• Do you have experience reconciling bank accounts or credit cards?
• What accounting or ERP systems have you used, and how did you learn them?
• You receive an invoice for 1,000 units. The purchase order shows 1,000 units, but receiving shows 800 units. What would you do?

Work Location: In person