Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing and processing all aspects of accounts payable in an accurate, timely, and compliant manner. This role ensures invoices are properly reviewed, coded, approved, and paid, while maintaining strong vendor relationships and supporting the accounting team with reporting and reconciliation activities.

Key Responsibilities

• Process vendor invoices accurately and efficiently in accordance with company policies
• Match invoices to purchase orders and receiving documents when applicable
• Code invoices to appropriate general ledger accounts and cost centers
• Prepare and process weekly or monthly check runs and electronic payments
• Maintain and update vendor records, including W-9s and payment information
• Reconcile vendor statements and resolve discrepancies promptly
• Respond to internal and external inquiries regarding invoice status and payments
• Assist with month-end close activities, including accruals and AP reconciliations
• Support audits by providing documentation and responding to requests
• Ensure compliance with internal controls, accounting standards, and tax regulations

Required Qualifications

• 3+ years of experience in accounts payable or a related accounting role
• Strong attention to detail and high level of accuracy
• Proficiency with accounting software and ERP systems
• Working knowledge of accounts payable processes and general ledger accounting
• Proficiency in Microsoft Excel and basic financial reporting
• Ability to prioritize tasks and meet deadlines in a fast-paced environment