Accounts Payable Specialist

We are seeking a detail-oriented and highly organized Full-Cycle Accounts Payable Specialist to join our accounting team. This role is responsible for managing the end-to-end accounts payable process, including invoice processing, expense reporting, vendor management, and payment execution. The ideal candidate will have hands-on experience with Concur and thrive in a fast-paced, high-volume environment.

Responsibilities

• Process high volumes of vendor invoices from receipt through payment, ensuring accuracy, proper coding, and timely entry
• Manage the full-cycle AP process including 3-way matching (PO, invoice, receipt)
• Administer and audit employee expense reports through Concur , ensuring compliance with company policies
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain and update vendor records, including W-9 collection and 1099 preparation support
• Prepare and execute weekly check runs, ACH, and wire payments
• Assist with month-end close activities, including AP accruals and account reconciliations
• Respond to vendor inquiries and internal requests with a high level of customer service
• Ensure compliance with internal controls, company policies, and audit requirements
• Partner with procurement and other departments to streamline AP processes and improve efficiency

Qualifications

• 3+ years of full-cycle accounts payable experience in a high-volume environment
• Hands-on experience with Concur (required)
• Strong understanding of AP processes, invoice coding, and expense management
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
• Knowledge of 1099 reporting and basic tax compliance
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities

Preferred Qualifications

• Experience in a corporate or multi-entity environment
• Exposure to process improvements or system implementations
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field