Accounts Payable Specialist

The Accounts Payable (AP) Specialist is responsible for managing the company’s outgoing payments, ensuring accurate and timely processing of vendor invoices, and maintaining records of all transactions. This position plays a key role in the financial health of the organization by managing cash flow, supporting vendor relationships, and ensuring compliance with internal policies and external regulations.

Key Responsibilities:

• Review, code, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documents.
• 3-way matching (APO)
• Monitor accounts to ensure payments are up to date and resolve any discrepancies.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile AP sub-ledger to the general ledger and resolve variances.
• Maintain detailed and organized AP records and documentation for audit purposes.
• Respond to vendor inquiries and resolve billing issues professionally and promptly.
• Assist with month-end and year-end closing processes.
• Ensure compliance with internal controls and company policies.
• Support accounting and finance teams with ad-hoc reporting and projects as needed.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Strong knowledge of invoice processing, payment methods, and vendor management.
• Proficiency with accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.