Accounts Payable Specialist

*This position is a temporary 3-month assignment with the potential for permanent employment based on business needs and individual performance.*

Summary / Objective

Swimwear Anywhere Inc. is seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role is responsible for processing invoices, maintaining accurate financial records, supporting vendor relationships, and ensuring timely and accurate payment processing. The ideal candidate is highly organized, able to work in a fast-paced environment, and possesses strong communication and problem-solving skills.

Position Responsibilities & Accountabilities

• Process high-volume vendor invoices accurately and timely
• Review invoices, purchase orders, and payment requests for proper approvals and coding
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies or payment issues
• Respond to vendor inquiries regarding invoices, payment status, and account details
• Maintain organized AP files and supporting documentation
• Assist with month-end closing activities, including accruals and account reconciliations
• Ensure compliance with company policies and accounting procedures
• Monitor aging reports and follow up on outstanding issues
• Assist with year-end audit requests and 1099 preparation
• Support process improvement initiatives to streamline AP functions and increase efficiency
• Maintain confidentiality of financial information and company data
• Other duties and projects as assigned

Qualifications & Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of Accounts Payable or general accounting experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively within a team environment

Preferred Skills

• Experience in consumer goods, apparel, or manufacturing environments preferred
• Knowledge of three-way matching and purchase order processing
• Experience handling high invoice volume
• Familiarity with month-end close procedures and reconciliations