Accounts Payable Specialist

A Nonprofit Accounts Payable (AP) specialist manages the full-cycle disbursement process, ensuring timely vendor payments, accurate grant expense tracking, and strict compliance with donor restrictions and financial policies.

Key duties include processing invoices, reconciling statements, managing expense reports, preparing 1099 tax forms, and assisting with audits.

Key Responsibilities

• Invoice Processing: Reviewing, coding, and entering invoices into accounting and supporting software (e.g., Blackbaud, OA).
• Grant Compliance: Coding expenses to specific grants/programs and ensuring expenditures align with grant budgets.
• Payment Execution: Preparing weekly payment runs and ensuring timely disbursement of payments (via check, ACH, and wire).
• Reconciliation & Compliance: Reconciling AP ledgers and ensuring expenditures comply with grant requirements and organizational policies.
• Vendor Management: Maintaining vendor files, W-9s, and handling inquiries.
• Grant & Audit Support: Providing documentation to support audit activities and tracking expenses against specific grants.
• Month-End Support: Closing accounts payable and reconciling
• Collaborate with cross-functional teams on special projects as needed.
• Other responsibilities as assigned by management.

Job Requirements

• Education Degree: AA or Bachelor's in Accounting
• Experience: 2-3 years of experience in accounts payable. The Blackbaud system is a plus.
• Language: English & Chinese
• Software: Proficiency in accounting software (e.g., QuickBooks, SAP) and Excel.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)

Language:

• Mandarin (Preferred)

Ability to Commute:

• San Dimas, CA 91773 (Required)

Work Location: In person