Accounts Payable Specialist

Job Summary

Process payments and reconciliations for vendor statements, analyze accounts, prepare journal entries, and monitor purchase orders or contracts. In-person work on campus is an essential function of this position.

Essential Functions

Process invoices, check requests, and year-end 1099 forms. Reconcile and independently analyze assigned projects, research records, prepare journal entries, review and reconcile general ledger accounts. Input journal vouchers and meet strict deadlines. Process direct deposit authorization forms and Automated Clearing House (ACH) returns. Perform imaging of department documents.

Act as a resource for the department in resolving invoice issues such as discrepancies related to quantity, price, period of time, vendor name, and address. Initiate corrections to insure timely payments. Guide students and respond to all inquiries regarding direct deposit and pay cards. Aid in the development of procedures and recommend changes to existing procedures.

Serve as a liaison between the college and vendors and students. Maintain spreadsheets and data base. Monitor for accuracy and adherence to operation procedure. Maintain strict compliance with purchase orders and contract requirements. Ensure accuracy and completeness of direct deposit forms to include proper verification and documentation.

Initiate, submit, analyze, and process computerized jobs to generate accounts payable checks, financial aid, student refunds, student loans and state institutional awards, checks and direct deposits. Work closely with Student Services to review and verify reports and documents. Review incoming computer files for system uploading. Prioritize workload by discount date, travel date, check run date, end of month, and year-end closing.

Review travel requests for adherence to policies and procedures, process travel payments, and audit travel expenditure reports to insure accountability of expenses.

Research, identify, clear, re-issue, and void or transfer unclaimed checks. Perform data entry and maintain files. Stream computerized job to generate reports for budget heads.

Perform other duties as assigned.

Qualifications

Required Qualifications:

1. Associate's Degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Experience with receivables and collection processes.

3. Experience reconciling accounts.

4. Effective organizational, time management, and interpersonal skills.

5. Experience providing effective customer service.

6. Ability to maintain confidentiality of work related information and materials.

7. Ability to multi-task.

8. Effective oral and written communication skills.

9. Experience performing data entry.

Special Conditions:

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215. The successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION. TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit, use hands to feel, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.