Accounts Payable Specialist

Company Overview
Smart Vision Lights is a leading innovator in the advanced lighting industry, dedicated to delivering high-quality products and exceptional partner support worldwide. Committed to continuous improvement and customer-centric solutions, we strive to be a disruptive force in the specialty lighting market through innovative design and engineering. Overview
We are seeking a detail-oriented and energetic Accounts Payable Specialist to join our finance team. In this vital role, you will manage the company's outgoing payments, ensure accurate processing of invoices, and uphold compliance with financial standards. Your expertise will help streamline our accounts payable processes, support our financial integrity, and contribute to our mission of delivering superior products and service.

Purpose of the Job

The Accounts Payable Specialist is responsible for reviewing and processing invoices, ensuring accurate and timely handling of payments. Assists in managing expenses, creating budget reports and monitoring the outflow of capital for the company.

Essential Job Responsibilities

Accounts payable: Facilitate payment of vendors and assist in controlling expenses by reviewing purchase orders and invoices, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies or documentation. Identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.

Supplier accounts: Verify vendor accounts by reconciling monthly statements and related transactions. Ensures credit memos are received and applied. Submit sales tax exemption forms to supplier for industrial processing. Request and collect certificates of insurance and ensure current certificates are on file. Ensure federal employer identification numbers or social security numbers have been collected from vendors or contractors to prepare and submit 1099s.

Month-end close: Assist in maintaining records and ledgers by reconciling monthly statements and transactions. Reconcile accounts payable totals and general ledger with other applicable records.

Reporting: Maintains accounting ledgers by verifying and posting account transactions. Maintain accurate voucher payables report, investigate and correct errors. Maintain records of purchases for use in tax preparation and periodic audits. Support accurate and timely preparation of budget reports and purchase journals.

Expense management: Receive and verify expense reports for accuracy, charge and record expenses to proper accounts and cost centers. Reconcile expense and other financial reports with account balances and other office records. Assist purchasing and receiving teams in maintaining general ledger inventory records with proper handling and coding of invoices.

Complete a variety of other general accounting duties including keeping customer files up to date and protecting the organization’s value by keeping information confidential.

Essential Competencies

Educational Requirements

Experience Requirements

­ Associates degree in Accounting, Business or closely related field

­ Certified Accounts Payable Professional (CAPP) certification preferred

­ 2+ years in a clerical accounting role, professional training and equivalent experience

­ 2 years working with common accounting software, e.g. QuickBooks

Other Skills and Attributes

­ Excellent verbal and written communication skills

­ Reliable, trustworthy, discreet, organized

­ Great attention to detail and transaction accuracy

­ Proficient in Microsoft Office Suite or related software as well as other accounting software programs

­ Can work independently and in a fast-paced environment

­ Ability to anticipate work needs and interact professionally with suppliers

­ Excellent organizational skills, attention to detail and data entry

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience:

• clerical accounting : 2 years (Required)
• Accounting software: 2 years (Preferred)

Ability to Commute:

• Norton Shores, MI 49441 (Required)

Work Location: In person