Accounts Payable Specialist

Why is This a Great Opportunity?

 Direct Impact on Business Growth: As an Accounts Payable Specialist, your work directly

influences our financial health and vendor partnerships. You aren't just processing invoices; you are

managing the critical cash flows that allow our organization to scale and succeed.

 A Culture of Collaboration and Development: We believe in fostering an inclusive environment

where every voice matters. You will join a supportive, forward-thinking finance team that values

mentorship, continuous learning, and internal career progression.

 Modern Tools and Innovation: Say goodbye to archaic, paper-heavy workflows. We leverage

modern, automated accounting platforms to streamline repetitive tasks, freeing up your time to focus

on strategic problem-solving, data analysis, and process improvements.

Job Description:

We are seeking a detail-oriented, collaborative Accounts Payable Specialist to manage the day-to-

day execution of our accounts payable functions. In this role, you will ensure the accurate and timely

processing of vendor invoices, maintain precise financial records, and build strong relationships with

internal and external stakeholders.

Key Responsibilities:

 Invoice Management: Review, code, and process high-volume vendor invoices, ensuring

proper general ledger (GL) classification and adherence to internal approval workflows.

 Disbursement and Reconciliation: Prepare and execute weekly payment runs (ACH, wires,

checks) and perform regular vendor statement reconciliations to identify and resolve

discrepancies.

 Vendor Relations: Serve as the primary point of contact for vendor inquiries, resolving billing

issues professionally and efficiently.

 Compliance & Internal Controls: Maintain accurate accounting records in compliance with

standard internal controls and assist with year-end audit requests and 1099 processing.

 Process Optimization: Partner with the finance team to identify opportunities to automate

workflows and improve the efficiency of the cash disbursement cycle.

Qualifications:

We welcome candidates from diverse backgrounds and recognize that transferable skills, dedication,

and a growth mindset are just as valuable as traditional linear experience.

Core Competencies & Experience:

 Functional Knowledge: Proven experience handling accounts payable functions,

understanding the full three-way matching concept (purchase orders, receipts, and invoices),

and basic accounting principles.

 Technical Savvy: Proficiency with modern ERP or accounting software (e.g., NetSuite,

QuickBooks, Sage, or SAP) and intermediate skills in Microsoft Excel (e.g., data sorting, basic

formulas, and formatting).

 Attention to Detail: Exceptional organizational skills with a demonstrated ability to manage

large volumes of data with high accuracy.

 Communication & Collaboration: Strong verbal and written communication skills to effectively

collaborate with cross-functional teams and external vendors.

 Problem-Solving: An analytical mindset with the ability to investigate variances, troubleshoot

discrepancies, and propose constructive solutions.

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