Accounts Payable Specialist

Job Summary
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for processing vendor invoices, ensuring accurate coding and timely payments, and maintaining precise financial records. This role requires a solid understanding of accounting principles, familiarity with various financial software, and the ability to manage multiple tasks efficiently. The Accounts Payable Specialist plays a vital role in supporting the company's financial operations and ensuring compliance with internal controls and regulatory standards.

No remote or hybrid work available.

Accounts Payables Specialist Duties:

• Review and verify shipping documentation including Bills of Lading, invoices, and packing lists.
• Enter imported inventory and shipment data into Microsoft Dynamics 365 Business Central.
• Prepare and process shipment liquidations.
• Manage payments to growers and vendors.
• Reconcile grower advances, expenses, and proceeds.
• Obtain final debit and credit notes required for final settlement payments.
• Work with the Sales Division to obtain pricing for advances and resolve discrepancies.
• Communicate with growers and vendors regarding statements and payments.
• Prepare Excel-based reports related to shipments, inventory, and grower settlements.
• Prepare reports on an as-needed basis related to shipments, inventory, and grower settlements.
• Work both independently and as part of a collaborative accounting team.
• Process and verify vendor invoices, expense reports, and purchase orders using accounting software MD365 Business Central
• Perform account reconciliations to ensure accuracy of accounts payable records
• Prepare and post journal entries related to accounts payable transactions
• Manage data entry with high accuracy, including 10 key typing tasks for invoice processing
• Coordinate with the procurement and finance teams to resolve discrepancies or issues related to payments
• Assist in month-end closing activities, including general ledger reconciliation and analysis of accounts payable aging reports
• Maintain organized records of all transactions in accordance with company policies and audit requirements

Accounts Payable Specialist Skills:

• Strong knowledge of accounting concepts such as debits & credits, double entry bookkeeping, and general ledger accounting
• Proficiency with financial software including Microsoft Office (Word, Excel, and Outlook), and Microsoft Dynamics 365 Business Central
• Ability to perform account reconciliation accurately and efficiently
• Excellent analysis skills for financial data interpretation and problem-solving
• Strong attention to detail coupled with effective data entry skills (10 key typing)
• Effective communication skills to collaborate across departments and support internal controls

This position offers an opportunity to contribute to a dynamic finance team within a professional environment that values accuracy, compliance, and continuous improvement.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience:

• Accounts payable: 2 years (Required)

Work Location: In person