Accounts Payable Specialist

Accounts Payable Specialist - Hybrid Schedule

Position Overview

The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, and ensuring timely and accurate payments to suppliers. This role plays a critical part in supporting manufacturing operations by managing vendor relationships, resolving invoice discrepancies, and ensuring compliance with company policies and accounting procedures.

The ideal candidate will have previous accounts payable experience within a manufacturing environment and possess a strong understanding of inventory-related purchasing, purchase orders, receiving documentation, and vendor management.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly payment runs via ACH, wire transfers, and checks.
• Monitor payment schedules to ensure vendors are paid timely and discounts are captured when available.
• Maintain vendor records and ensure W-9s, tax documentation, and payment information remain current.
• Reconcile inventory-related invoices and investigate discrepancies between purchase orders, receipts, and vendor billings.
• Work closely with Purchasing, Receiving, Warehouse, and Production teams to resolve invoice and receiving issues.
• Assist with raw material, packaging, freight, and indirect spend invoice processing.
• Support inventory accounting processes by ensuring accurate coding and expense allocation.
• Monitor and reconcile vendor statements and resolve outstanding balances.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Reconcile accounts payable subledger to the general ledger.
• Prepare reports related to outstanding payables and vendor activity.
• Support internal and external audit requests by providing documentation and explanations as needed.

Required Qualifications

• 4+ years of Accounts Payable experience
• Minimum 2 years of Accounts Payable experience within a manufacturing, food production, consumer packaged goods (CPG), or industrial environment.
• Experience processing high-volume invoices.
• Strong understanding of purchase orders, inventory transactions, and three-way matching.
• Proficiency with Microsoft Excel, including VLOOKUPs, pivot tables, and data reconciliation.
• Experience with tier 1 ERP systems as SAP, Oracle, Microsoft Dynamics, NetSuite, JD Edwards, or similar manufacturing ERP platforms.

Legado Talent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Company Profile:

Legado Talent is a national recruiting and executive search firm founded with the purpose of doing recruitment differently. Headquartered in Kansas City and operating nationwide, the company is built on the belief that true recruiting strength comes from exceptional people, service quality, and long-term partnerships with both clients and candidates.

Mission & Values

• To help clients build their legacy by delivering top-tier, passive talent that aligns with business strategy and culture.
• To treat each client and candidate as our most important partner — with personalized service, integrity, and responsiveness.
• To bring together industry-leading recruitment expertise with a boutique, consultative approach.

Learn more about Legado Talent and our service offerings by visiting www.legadotalent.com.