Accounts Payable Specialist

We are looking for an Accounts Payable Clerk to support day-to-day invoice and payment operations for our finance team in Dallas, Texas. This position plays an important role in keeping vendor accounts accurate, processing transactions efficiently, and helping maintain strong financial controls. The ideal candidate brings hands-on accounts payable experience, strong attention to detail, and the ability to manage priorities in a fast-paced environment.

Responsibilities:

• Examine vendor bills and related backup documents to confirm accuracy, completeness, and readiness for processing.
• Confirm that each invoice includes proper approvals and general ledger coding before it is entered into the system.
• Perform three-way matching by comparing invoices, purchase orders, and receiving records to validate payment eligibility.
• Input accounts payable transactions into the accounting platform with a high degree of accuracy and timeliness.
• Prepare and issue payments in line with company procedures, including check runs and other approved payment methods.
• Track due dates and payment calendars to support on-time disbursements and reduce the risk of penalties or service interruptions.
• Communicate with vendors to research and resolve billing questions, payment variances, and account discrepancies.
• Reconcile supplier statements, investigate outstanding items, and help keep account balances current and correct.
• Support month-end activities by assisting with reconciliations, accruals, record retention, and audit documentation.
• Handle incoming mail and provide additional administrative or accounting support as needed.

Requirements:

• Associate degree in Accounting is required; a bachelor’s degree in Accounting is preferred.
• 2 + years of accounts payable experience, ideally within a high-volume manufacturing setting.
• Working knowledge of invoice coding, invoice processing, and check run procedures.
• Familiarity with three-way match practices involving invoices, purchase orders, and receiving documentation.
• Strong attention to detail with the ability to identify errors, inconsistencies, and unreconciled balances.
• Ability to organize records, manage deadlines, and maintain accuracy while handling multiple transactions.
• Clear written and verbal communication skills for coordinating with vendors and internal stakeholders.