Accounts Payable Specialist

Summary

Responsible for managing the complete accounts payable cycle, ensuring accuracy and timeliness in recording liabilities and processing payments. This role involves maintaining vendor relationships, ensuring compliance with tax reporting requirements, monitoring daily bank activity, and supporting the overall accounting function.

Key Duties and Responsibilities

• Manage recording of all payable liabilities.
• Invoice Processing: Match vendor invoices with purchase orders and verify general ledger coding. This includes retrieving invoices directly from email and various online vendor portals.
• Execute weekly check runs: Process payments via check, ACH, or WIRE on a weekly basis, including creating and uploading a positive pay file to the banking portal. Monitor banking activity to review payment exceptions and record manual payments.
• Credit Card Reconciliation: Review and monitor the company credit card record and reconcile monthly charges.
• Month-End and Ad-Hoc Activities: Conduct month-end activities and reporting, including preparing necessary accruals. Manage intermittent "deposit or balance due" payments on purchase orders.
• Vendor and System Management: Maintain vendor files, ensuring data is accurate for 1099 year-end tax reporting, set-up new vendors and create new ACH/WIRE templates within the banking system.
• Specialized Processing: Process refund checks, rebate payments, sales commission reports, employee expense reimbursements.
• Filing and Administration: Assist with filing, housekeeping, and safety protocols.
• Provide coverage for accounts receivable (AR) and front desk as needed.
• Maintain strict confidentiality of all financial information.
• Other duties as assigned.

Qualifications and Skills / Category Requirements

Education / Certification:

An Associate’s degree in Accounting, Finance, or a related field is preferred; a high school diploma or equivalent is required. Professional certifications (e.g., CAPP) or a Bachelor’s degree are considered a plus but not required.

Experience Required:

2–4 years of proven experience in accounts payable or a general accounting role is required. Experience with full-cycle AP in a high-volume environment and familiarity with ERP systems and Microsoft Excel is highly valued.

Required Knowledge:

Solid understanding of basic accounting principles (GAAP), bookkeeping practices, and internal controls.

Soft Skills:

Strong attention to detail and accuracy with mathematical tasks. Excellent organizational and time management skills to meet weekly deadlines in a fast-paced setting. Professional communication skills for resolving vendor inquiries and collaborating with internal departments.

Physical Requirements:

Must be able to lift 40-lbs. on occasion.

Working Conditions:

General office environment.

Mental Activities and Requirements:

Read, write and communicate in English.

Compensation:

The pay range for this position is $25 to $32 per hour, commensurate with experience.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• full-cycle AP: 2 years (Required)

Location:

• Gardnerville, NV 89410 (Preferred)

Work Location: In person