Accounts Payable Specialist II

Job Title: Accounts Payable Specialist II

Reports To: Accounts Payable Manager

Department: Accounting

Location: Remote (Must live in the U.S.)

FLSA Status: Non-Exempt/Hourly

Position Status: Full-Time

Work Schedule: Monday - Friday 8 am - 5 pm with occasional overtime and/or weekends

Base Pay Range: $28.85 - $30.29 per hour

Travel: Up to 10% of the time; may include occasional trips to the Home Office

Job Summary

The Accounts Payable Specialist II is responsible for performing and executing daily AP functions across multiple self-storage portfolios. This role ensures timely and accurate payment processing, effective vendor support, and proper expense allocation. It requires a high level of attention to detail, proactive problem-solving, experience with multi-location operations, strong communication skills, and the ability to manage time-sensitive priorities in a fast-paced environment.

Essential Duties & Responsibilities

• Process daily high-volume payment batches, ensuring accuracy and compliance with company policies
• Provide oversight of the utility processing, ensure transactions are properly recorded, monitored, and flagged exceptions are promptly escalated
• Reconcile corporate credit card activity and resolve discrepancies in a timely manner
• Complete monthly uploads accurately and within established deadlines
• Review and process voids for stale-dated checks in accordance with company procedures
• Process and manage stop payment requests as needed
• Provide guidance and support to AP Specialists, serving as a resource for questions and issue resolution
• Assist in streamlining workflows, identifying bottlenecks, and implementing process improvements to enhance efficiency and optimize overall operations
• Manage and respond to inquiries through the GetHelp platform, ensuring timely resolution of AP-related issues
• Set up and maintain user accounts in Concur, ensuring proper access and functionality
• Collaborate with and provide support to the AP Manager on daily operations, process improvements, and team initiatives
• Other duties as assigned
  • Periodic special projects and duties may be assigned based on Company need and requirements
  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines

Qualifications

Education / Experience

• High School Diploma is required
• Bachelor's or associate degree in accounting, finance, or related field
• Bookkeeping experience
• 2 years of experience in an accounts payable role
• Experience in enterprise software such as Yardi, SaaS, and vendor management

Skills

• Excellent verbal and written communication skills
• Good organizational skills
• Ability to work within a team and to foster teamwork
• Proactive, self-starter, goal oriented and ability to work independently
• Proficient in Microsoft Office products
• Ability to work flexible hours depending on various departmental project deadlines and/or Company events and sponsored programs (including a few late evenings and weekend events per year)
• General office and telephone skills are required
• Basic Computer Skills are required

About Westport Properties

Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self-storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2025, WPI has over 17 million square feet of self-storage space under management and its total assets under management is over $3 billion with its US Storage Centers brand as well as over 650 multifamily units while employing over 600 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $15M and Charity Storage has raised over $1.2M.