Accounts Payable Specialist - Supply Chain

Accounts Payable Specialist - Supply Chain

Job Description:

Under the direction of the Purchasing Manager, you will be responsible for ensuring accurate and timely payment processing is made, as well as reviewing the department’s open orders for delivery completion. The Supply Chain Specialist handles a high volume of data from procurement to payment and is expected to always ensure strict compliance with SOX controls.

Supply Chain Specialist Duties:

• Reasonable and predictable attendance is essential
• Maintain high-level of professionalism in all communications with suppliers via phone and email
• Escalate concerns to Buyers and Management immediately if U-Haul’s reputation, or credit standing is at risk
• Create and oversee complete PME report in coordination with buying team
• Resolve billing discrepancies, such as short payments, disputes, accessorial charge and fees while maintaining department policy
• Work the department’s open orders
• Assist Buyers and Management with special tasks and reporting
• Assist with Vendor Master Data maintenance
• Request Sales Tax Certs as needed
• Document dept procedures and SOPs
• Process and reconcile credit card order
• Participate in continuous training with the Purchasing and Supply Team on systems and on daily/as needed tasks
• Communicate critical information quickly and effectively to all pertinent groups when changes or challenges arise
• Strive for continuous improvement and growth, including process development and changes for the group

Job Requirements:

• Accounts Payable experience (3+ years preferred)
• Customer Service experience (2+ years preferred)
• Strong, proactive problem-solving and decision-making abilities
• High attention to detail and accuracy
• Ability to multi-task
• Great organizational and follow-up skills
• Excellent communication skills (both verbal and written)
• Positive attitude and willingness to help
• Advanced in MS office suite, particularly Excel (incl VLOOKUP/XLOOKUP & pivot tables)
• Proficient with SAP (or other similar ERP system)

Education:

• Required: High school diploma or GED
• Preferred: Associate’s Degree or the equivalent in experience in Accounting, Finance or related field

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U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

About Us

Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.

U-Haul co-founders L.S. "Sam" Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.

U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.