Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

FLSA Status: Exempt

Salary Range: $75,000 - $80,000 (35 hours per week)

Location: 899 Main Street Buffalo, NY 14203

SUMMARY OF DUTIES

The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.

SUPERVISORY RESPONSIBILITIES

• This position is responsible for the oversight of the Accounts Payable team. Supervisory responsibilities of these direct reports include consistent coaching, feedback, & development, review & approval of timecards, and completing performance reviews & development plans.

POSITION RESPONSIBILITIES

• Oversee the daily AP operations, ensuring timely processing of invoices, expense reimbursements and check runs.
• Ensure compliance with organizational policies, grantor requirements, and IRS regulations (e.g., 1099s).
• Develop payment schedules that align with available cash and organizational priorities
• Review and approve batches, journal entries, and reconciliations related to AP.
• Manage and support AP team; delegate tasks, conduct performance reviews, and provide training and development.
• Monitor workloads and adjust assignments as needed to ensure efficiency
• Maintain and enforce internal controls over AP processes through oversight of segregation of duties, approval workflows, and fraud prevention
• Automate processes and increase efficiencies without stalling operations.
• Communicate payment statuses and urgent needs to all levels of agency leadership, and funders when needed.
• Serve as the point of contact for vendors, resolving payment issues or discrepancies.
• Maintain up-to-date vendor files, including W-9s and insurance certificates.
• Completes all trainings required by the agency.
• Performs all other duties as assigned.

QUALIFICATIONS

• Minimum of Associate's degree in Accounting, Finance, OR related field.
• 5 years of accounts payable experience, with at least 2-4 years in a supervisory role.
• Knowledge of accounts payable and computerized accounting and data management systems.
• Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
• Experience working in or with nonprofit organizations.
• Experience leading process changes effectively & successfully
• Understanding of GAAP and nonprofit accounting practices.
• Proficiency with accounting/ERP systems (e.g., Intacct preferred) and Microsoft Excel.
• Effective, clear, and collaborative communication skills using all methods.
• Ability to deal with vendors and clients in an efficient and professional manner.
• Effective work skills such as persistent, resourceful, productive, and detail-oriented.
• Experience with federal or state grant compliance (e.g., Uniform Guidance) preferred.
• Knowledge of fund accounting preferred.
• Must be able to lift at least 10 pounds when performing filing tasks.