Accounts Payable Supervisor, Terra West Management Services

Description:

About Terra West Management Services

At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.

Our Core Focus

We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.

Our Core Values – We I.N.S.P.I.R.E. Excellence

• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward-thinking solutions.
• Resilience – We stay strong, adaptable, and solution-focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.

At Terra West, you’re not just taking a job—you’re joining a values-driven team that’s redefining excellence in community management.

Essential Functions:

• Select, train, supervise, and evaluate Accounts Payable Specialists. Responsible for the daily oversight, delegation of duties, and overall performance of the department.
• Process vendor invoices for payment. This includes reviewing invoices, ensuring appropriate supporting documentation is included, obtaining approval then coding and data entry.
• Produce and review weekly planned payment reports.
• Monitor accounts to ensure payments are current.
• Correspond with vendors, board members and managers and respond to inquiries.
• Resolve invoice discrepancies as needed.
• Maintain accounts payable filing.
• Maintain portfolio assignments for the Accounts Payable Specialists
• Generate and process Bank Signature Cards and e-Signature changes.
• Other duties may be assigned.

Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

• Attention to detail and accuracy
• Time management skills
• Strong interpersonal skills
• Excellent communications skills both written and verbal
• Organizational and problem-solving skills
• Organizing and prioritizing
• Confidentiality and judgment
• Problem-solving skills

Requirements:

Minimum Qualifications:

• Three (3) years accounting experience in a high-volume environment
• One (1) year supervisory experience
• Knowledge of accounts payable
• Intermediate knowledge of Word and Excel
• Customer service experience
• Proficient in data entry and time management

Preferred Qualifications:

• Vantaca

ADA Requirements:

• See and read small print, both on paper and on a computer screen, quickly and accurately.
• Sit for extended periods of time while working at a computer.
• Hear and speak clearly on the telephone and in person.

Work Posture Requirements:

• Sitting: Constantly
• Standing: Frequently
• Walking: Frequently
• Driving: N/A
• Bending (from waist): Frequently
• Crouching (squat): Rarely
• Kneeling: Occasionally
• Crawling: N/A
• Climbing (stairs): N/A
• Climbing (ladder): N/A
• Twisting: N/A
• Reaching: Rarely
• Wrist Motion: Occasionally

Carrying Requirements:

• Items Carried: Files/Board books
• Distance: 50 steps
• Times Per Day: 5
• Maximum Weight: 5 pounds

Moving/Lifting Requirements:

• Items Moved/Lifted: Paper files
• Times Per Day: 5
• Maximum Weight: 3 pounds

Moving/Lifting Levels/Heights:

• Floor: Occasionally
• Knee: Rarely
• Waist: Occasionally
• Chest: Occasionally
• Overhead: Occasionally

Push/Pull Requirements:

• Item Name: Furniture Frequency: Frequently

Environmental Conditions:

• Inside/Outside: No
• Hot/Cold Temperatures: No
• Wet: No
• Noise: No
• Power Equipment: No
• Traffic Hazards: No
• Chemical Hazards: No
• Heights: No
• Dust: No
• Close Quarters: No
• Fumes/Odors: No

EEO/Drug Free Workplace