Accounts Payable Technician

TO BE CONSIDERED FOR THIS POSITION YOU MUST APPLY AT: https://www.edjoin.org/Home/JobPosting/2207394

Deadline: Wednesday, April 29, 2026 at 4:00pm

Job Overview
Under the direction of the Assistant Superintendent, Business Services (CBO), the Accounts Payable Technician performs District-wide accounts payable, purchasing and accounts receivable functions assuring processing of purchases and vendor payments are in accordance with District, County and State policies and practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serve as the District purchasing agent for supplies, equipment and materials, engage in contract negotiations with vendors to secure best pricing, solicit quotes from vendors and assist with the District bidding process.

2. Coordinate the District purchasing process; receive, review and process purchase requisitions and maintain the electronic purchasing system in accordance with District policies and procedures.

3. Communicate with District staff and vendors to ensure proper purchasing rules, regulations and procedures are followed.

4. Determine eligibility and assure accuracy of account classification for payment of all invoices by vendor and charging proper budgets for District expense items.

5. Assist in processing contracts, leases, utilities, insurance, and service agreements and other invoices; match invoices to packing slips, process warrants for payment and mailing to vendors; maintain accounts payable files.

6. Registers staff for conferences/workshops and helps with travel arrangements (i.e. booking flights/lodging).

7. Answer phones; provide information and assistance to vendors' and bidders' representatives, District personnel and visitors.

8. Maintain and assist in the preparation of a variety of records and reports regarding consumer usage tax, commercial reports, journal entries, financial data input, commercial warrants and other related matters.

9. Submit reports and payments to Board of Equalization.

10. Verify accuracy of information reported on Form 1099.

11. Maintain the fixed asset inventory in the financial system.

12. Receives and processes funds from State, Federal and Local sources. Reviews, codes and prepares deposits for submittal to Butte County Office of Education.

13. Handles revolving and clearing accounts, preparing checks, maintaining documentation for replacement of funds, and reconciles accounts on a monthly basis.

14. Prepare invoices for services provided to other entities/districts.

15. Complete and submit various reports as required for the Board packet for Governing Board meetings

16. Maintain balance in postage account and refill postage meter in the District Office.

17. Order supplies and troubleshoot/arrange for repairs of photocopy machines, printers and fax machines for District Office.

18. Provide financial records to district and county auditors.

19. Perform general accounting clerical functions in related areas as assigned.

20. Attend workshops and meetings to remain current with various job related rules and regulations.

21. Provide a variety of general clerical tasks, including greeting the public, answering telephones and operating standard office equipment as needed to support the District Office.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Accounts payable terminology, policies and practices.
• General accounting terminology, basic accounting skills.
• Applicable sections of State Education Code and other applicable laws.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Equipment and supplies used in a school district. Financial/accounting typing and record-keeping.

Ability to:

• Work with detailed information/data and maintain accuracy.
• Maintain deadlines, set priorities, monitor completion of projects, identify problems and report progress to the supervisor.
• Communicate effectively both orally and in writing, in an open, friendly, business-like manner, with the general public and District personnel.
• Establish and maintain cooperative and effective working relationships with others.
• Understand and follow oral and written directions.
• Proofread documents and correct any misuse of grammar, spelling, punctuation, etc.
• Work on a variety of tasks simultaneously with frequent interruption.
• Maintain highest degree of confidentiality regarding sensitive information.
• Utilize computer for a wide variety of applications.
• Perform all tasks without close supervision.
• Maintain accurate and complete records and reports.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Operate a computer, typewriter, fax machine, calculator, ten-key adding machine, and copier.

EDUCATION AND EXPERIENCE:

• High school diploma or GED required; 4 years related experience in accounting and/or training; or equivalent combination of education and experience in which demonstrates the ability to perform the duties and responsibilities as described. Experience in a school environment is highly desirable.

LICENSES:

• Typing certificate: 45 WPM net.
• Computer skills in Word and Excel.

PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to manipulate, handle or feel objects, tools, or controls; hearing and speaking to exchange information in person or on the telephone; seeing to assure accuracy of letters/documents/data. The employee is frequently required to walk, and reach with hands and arms to retrieve and store files. The employee is occasionally required to stand; climb or balance; and stoop, kneel, and crouch.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

IN ORDER TO BE CONSIDERED FOR THIS POSITION, YOU MUST APPLY AT: https://www.edjoin.org/Home/JobPosting/2207394

Pay: $25.10 - $34.86 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Retirement plan
• Vision insurance

Work Location: In person