Accounts Payable & Vendor Management Executive

Job Title: Accounts Payable & Vendor Management Executive

Department: Finance & Accounts
Industry: Logistics & Supply Chain
Reports To: Finance Manager / Head of Finance

Job Summary

We are seeking a detail-oriented and proactive Accounts Payable & Vendor Management Executive to join our Finance team. The role will be responsible for managing end-to-end accounts payable operations while ensuring accurate, timely, and compliant payments to vendors and service partners.

This position plays a key role in maintaining strong vendor relationships, ensuring cost control, and supporting smooth logistics operations. The ideal candidate will have a solid understanding of accounts payable processes, vendor reconciliation, and compliance requirements within a fast-paced logistics environment.

Key Responsibilities

Accounts Payable

• Manage the complete accounts payable cycle, including invoice verification, posting, approvals, and payments.
• Ensure timely and accurate processing of vendor invoices in accordance with agreed contracts and service terms.
• Perform three-way matching of purchase orders, goods received notes, and vendor invoices.
• Prepare payment runs and ensure adherence to payment schedules and cash flow planning.
• Maintain accurate records of all payables, advances, accruals, and provisions.
• Support month-end and year-end closing activities related to accounts payable.

Vendor Management

• Maintain and manage vendor master data, ensuring accuracy and compliance with internal controls.
• Reconcile vendor statements regularly and resolve discrepancies promptly.
• Coordinate with procurement, operations, and vendors to resolve billing, pricing, or service-related issues.
• Monitor vendor performance, payment terms, and compliance with contractual agreements.
• Assist in onboarding new vendors, including documentation, compliance checks, and system setup.

Compliance & Reporting

• Ensure compliance with statutory requirements such as GST, TDS, and other applicable regulations.
• Support internal and external audits by providing accurate documentation and explanations.
• Prepare periodic reports on accounts payable aging, vendor balances, and payment forecasts for management review.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• 2–5 years of experience in accounts payable and vendor management, preferably within logistics, transportation, or supply chain industries.
• Strong understanding of accounts payable processes, vendor reconciliation, and cost controls.
• Experience working with ERP systems and accounting software (e.g., SAP, Oracle, Tally, or similar).

Skills & Competencies

• Strong attention to detail with a high level of accuracy.
• Good knowledge of GST, TDS, and other statutory compliance requirements.
• Proficiency in Microsoft Excel and financial reporting tools.
• Excellent communication and coordination skills to work effectively with vendors and internal stakeholders.
• Ability to manage high-volume transactions and meet strict deadlines.
• Strong analytical, problem-solving, and organisational skills.
• Professional approach to vendor communication and relationship management.

Preferred Qualifications

• Experience in handling freight vendors, transporters, agents, and service providers.
• Knowledge of logistics contracts, freight billing, and operational cost structures.
• Experience in multi-location or high-volume transaction environments.

Job Type: Full-time

Pay: ₹500,000.00 - ₹1,000,000.00 per year

Work Location: In person