Accounts Receivable / Accounts Payable Specialist

Position Overview

The Accounts Payable / Accounts Receivable Specialist is primarily responsible for supporting day-to-day AP and AR operations, including invoice processing, payment execution, cash application, account monitoring, and reconciliations. This role also provides administrative support to the accounting department through recordkeeping, reporting, communication, and general clerical assistance as needed.

Job Responsibilities

• Process vendor invoices, verify coding, and prepare documentation for timely payment
• Execute vendor payment runs, including ACH, checks, and other disbursement methods in accordance with payment terms
• Verify invoices against purchase orders and receiving documentation to ensure accuracy and proper authorization prior to payment
• Prepare, review, and distribute customer invoices, credit memos, and account statements
• Post cash receipts, reconcile deposits, and apply payments accurately to customer accounts
• Monitor accounts payable and accounts receivable aging and proactively follow up on outstanding balances and past-due accounts
• Manage collections process by communicating with customers to resolve outstanding balances and payment issues
• Investigate and resolve discrepancies related to invoices, payments, and account balances in collaboration with internal teams and external partners
• Assist with vendor maintenance, customer account updates, and invoice resolution
• Reconcile corporate credit card transactions, verify receipts, and ensure proper coding and compliance with company policies
• Support month-end and year-end closing activities, including reconciliations, accrual support, and report preparation
• Maintain accurate accounting records, supporting documentation, and organized digital and paper filing systems
• Prepare routine spreadsheets, reports, and account summaries for the accounting team
• Respond to vendor, customer, and internal inquiries regarding invoices, payments, and account balances in a professional and timely manner
• Follow established approval workflows, internal controls, and accounting policies to ensure accuracy and compliance in all transactions
• Provide administrative support to the accounting department, including data entry, document preparation, record maintenance, and other clerical duties as needed
• Assist with special projects and provide backup support for other accounting functions as assigned

Qualifications

High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.

• One to three years of accounts payable, accounts receivable, bookkeeping, or related accounting support experience preferred
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook; experience with accounting software or ERP systems preferred
• Working knowledge of basic accounting principles, invoice processing, payment application, and account reconciliation
• Strong attention to detail, accuracy, and the ability to identify and resolve discrepancies
• Effective organizational, time-management, and communication skills
• Ability to handle sensitive information with discretion and provide administrative support in a fast-paced environment

Other Duties as Assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay: $19.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person