Accounts Receivable and Office Assistant

Job Responsibilities

The Accounts Receivable and Office Assistant plays a vital role in supporting overall business operations, with a primary focus on collecting outstanding receivables to ensure consistent cash flow and organizational efficiency. This position also provides backup support to the Office Administrator by assisting with phone coverage and serving as a secondary point of contact for internal employees and office visitors.

• Apply and reconcile incoming cash payments
• Prepare and process bank deposits
• Investigate and resolve account discrepancies
• Monitor and respond promptly to accounts receivable email inquiries
• Reconcile company credit cards for staff (UCBI)
• Issue RGA credits to customers
• Process credit applications, set up new customer accounts in Target and distribute welcome packets
• Provide internal and external customer service support
• Coordinate hotel reservations, including negotiating rates with hotel chains to secure optimal pricing
• Generate invoices for equipment and provide backup for invoicing for parts

Qualifications/Requirements

• 3-5 years of relevant, hands-on experience in accounts receivable and administrative support
• High School Diploma or equivalent combination of education, training, and experience required
• Associates or bachelor’s degree in business preferred
• Proficient advanced knowledge of Microsoft Office Applications, including Excel
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Ability to work independently and manage assigned responsibilities effectively
• Demonstrated ability to prioritize multiple tasks and meet deadlines consistently

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person