Accounts Receivable Executive

Job Description

Company: Genesis Technology Services Ltd

Position: Accounts Receivable Officer

Department: Finance and Accounts

Reporting to: Head of Commercial

Location: Gurugram, India

Package: Depending upon experience and qualification

Job summary / objective:

To proactively manage the company’s accounts receivables including timely and accurate processing of customer invoices and collections of receipts due.

Key Responsibilities:

Accounts Receivable Management:

o Complete accurately and on time the sales invoicing processes

o Monitor and manage the accounts receivable ledger to ensure accurate and timely processing of customer payments and allocations.

o Reconcile accounts receivable balances and resolve any discrepancies.

o Prepare and distribute regular accounts receivable reports stakeholders as required

o Update and maintain customer database on a regular basis

o Drive continuous improvement across the accounts receivable process

Credit Control:

o Proactively contact customers to follow up on outstanding invoices and ensure timely collection of payments and update Finance team as required.

o Proactively handle queries related to billing and payments.

o Manage sales receipts collected and correctly allocate into Sage.

o Email invoices/month-end statements to customer finance Department as applicable.

o Request for month end receipts from customers

Reporting and Analysis:

o Prepare monthly, quarterly, and annual accounts receivable aging reports and other relevant financial reports.

o Analyse trends in accounts receivable and provide insights and recommendations to improve the collection process.

o Carry out reconciliations of customer accounts on a regular basis

o Support month-end process by providing supporting documentation for journals

o Update Aged Debtors table in trackers each time receipts are entered.

·Collaboration and Communication:

o Work closely with sales, operations teams and other stakeholders to resolve customer disputes and ensure seamless customer experience.

o Communicate effectively with internal and external stakeholders to

o Ensure timely response to vendor queries

o First point of contact with vendors chasing payment of invoices

Skills / attributes required:

• Solid understanding of basic accounting, accounts receivable systems and principles

• Excellent verbal and written communication skills

• High level of accuracy and attention to detail

• Proactive, highly motivated and flexible

• Ability to build good relationships with customers

• Highly organized, ability to prioritise, multitask and work as part of a broader team

• Passionate about continuous development

• Ability to work as part of a broader team

• Intermediate computer software skills, including Excel and Accounting packages

• This is an office-based role requiring presence in the office on all weekdays

• Protects organization's value by keeping information confidential.

Qualifications and experience required:

• At least 3 years experience in an accounts receivable role

• Basic accounting qualification or actively pursuing an accounting course

• Proficiency in Microsoft Office Suite

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per year

Benefits:

• Flexible schedule
• Food provided
• Paid sick time

Work Location: In person