Accounts Receivable Specialist

Job Summary

Responsible for processing the billing, collection, and reconciliation of individual student, staff, and agency accounts. In-person work on campus is an essential function of this position.

Essential Functions

Analyze transactions affecting students' and agencies' accounts. Verify amounts on individual and general ledger accounts. Adjust data to correct sub-ledger and general ledger accounts, maintain statistical spreadsheet on receivables and related activities.

Verify grant and receivable coding supported by external contracts, purchase orders, internal memos, correspondence and letters of credit affecting departments such as Academic and Continuing Education, Financial Aid, Registrar, and financial reporting. Interact with all related Banner modules in identifying amounts, awards, and revenue transactions.

Process journal entries, adjustments, charge payments and vouchers on overpayments on Banner integrated system. Research records, interact with Tuition, Registrar, Continuing Education, Financial Aid, Accounts Payable, Counseling, Cashier and General Accounting to verify transactions. Compare cashier receipts batch against sub-ledger database.

Assign detail codes on Banner system for scholarships, grants, and Financial Aid requests on special processes for registration purposes. Process Continuing Education and academic registration for students requiring special coding. Verify calculation of awards to specific grants and invoices distributed to agencies and other sources for reconciliation.

Generate detailed spreadsheets on agency accounts receivable for collection purposes. Process Schedule Revision Forms on database to ensure correct posting of revenue to District's general ledger. Process journal entries and post to electronic deposits affecting Treasury Fund. Process invoices through compilation and verification of documents, and process receivable payments on Banner.

Assess charges accordingly to loan receivables and return checks as needed. Process miscellaneous transactions and post them to student accounts. Disseminate information on policies and procedures for Federal, college, and departments. Distribute correspondence, Financial Aid and student refund checks, flag accounts for special conditions such as uncollectible, turnover, bankruptcy, and other departmental requests.

Prioritize workload according to deadline on receivables. Process and distribute payout checks released from receivables. Assign special codes on Banner Detail Code along with related general ledger set up affecting revenue and expenses as well as receivables.

Perform other duties as assigned.

Qualifications

Required Qualifications:

1. Associate's Degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Knowledge of receivables, collection processes, and reconciliations.

3. Experience working with a personal computer, fax, telephone, copier, and other equipment associated with an office environment.

4. Experience in word-processing, spreadsheet, database, e-mail, and presentation software.

Special Conditions:

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements:

While performing the duties of this Job, the employee is regularly required to sit, use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.