Accounts Receivable Supervisor

Job Description

Transfer daily city ledger data from Front Office system to Back Office Accounts Receivable module
Verify the total transfer with city ledger folios
Review the city ledger folios with supporting documents such as charge slips, LPOs, etc.
Follow up if required for billing instructions, LPOs, supporting documents, etc.
Prepare invoices and obtain Accounting Manager and / or the Director of Finance's signature
Send the original invoices with supporting documents to the customer, file a copy of the full set in the customer file and another copy in the sequential file
Calculate commission for credit card payments received
Issue receipts for cash and cheques received from customers and credit card payment received directly to the bank
Handover all cash receipts to the General Cashier with receipt copy
Prepare and give employee city ledger summary to the Paymaster on the 25th of each month.
To understand thoroughly the objectives in managing Account Receivables
To ensure the accuracy of all charges and credits posted to the individual accounts.
To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).
To ensure the group billings are complete as per contract.
To ensure all invoices are dispatched to debtors within 48 hours.
To ensure that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.
To transfer all permanent folios to city ledger at the month end.
To initiate payment of travel agents commission on the basis of verified computer reports.
To ensure all documents related to the section including the Sales and Office Rental contracts (if applicable), group orders and amendments etc., are properly filed for reference.
To maintain an up-to-date systematic "Open Accounts" file for use by Accounts Receivable.
To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
To be fully conversant with all services and facilities offered by the hotel.
To be fully conversant with the Credit Policy & Procedures.
To witness General Cashier's counting monetary receipts remitted by Cashiers.
To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
To carry out any other reasonable duties as assigned by the Credit Manager/Finance Manager

Qualifications

Diploma or Degree in Finance and Accounting
Minimum 3years experience in a similar role with a 4 to 5star hotel
Computer skills & good communication skills.

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