Accounts Receivable & Tuition Clerk - Temporary Position

Accounts Receivable & Tuition Clerk

The accounts receivable/tuition clerk reports to the Business Director president for the efficient operation of the cash receipts and is responsible for the collection and record keeping of tuition and other income accounts.

• Prepares statements for parent service hours and enters into accounting software.
• Post tuition and all other fees and charges into accounting software.
• Post all related charges to web-based tuition collection management system
• Enters all new student information into tuition management software.
• Develops and implements a system for coordinating student billing among various departments
• Enters all charges/payments into tuition management software.
• Collects and processes all applications for tuition assistance.
• Communicates with parents and various department regarding the status of tuition assistance applications
• Prepares tuition assistance certificates awards
• Collaborates with appropriate personnel to ensure student compliance for tuition assistance requirements
• Compiles the annual MASTER TUITION database/spreadsheet
• Enters all financial aid monies into student tuition accounts.
• Coordinates all communication regarding tuition and receivables.
• Prepares and implements monthly tuition suspension list.
• Prepares and distributes tuition suspension list and communications to teachers, parents and students.
• Prepares and processes all delinquent accounts with a collection agency.
• Processes student withdrawals in tuition accounting software.
• Functions as back up office support and assists with incoming phone calls as needed.
• Assists with attendance office functions when necessary (issuing re-admits, calling students over PA).
• Maintains and inputs records of various fees (prom, registration, athletic, etc.)
• Processes and records all receivables, payments, and donations preparing receipts for all transactions as needed.
• Tallies journal totals daily for bank reconciliations and deposits
• Prepares bank deposits as needed
• Processes all NSF checks in accordance with school guidelines.
• Performs other duties as assigned by the Principal, President

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Job Specific duties as related to St. Pius X-St. Matthias Academy include but are not limited to the following:

1. Supervising all aspects of student collections including tuition suspension, invoicing, payment systems reconciliations.

2. Provide regular reports to the school board and committees and, where applicable, serve on the school’s Consultative Board/Council at the request of the Principal.

3. Functions as back up office support and assists with incoming phone calls needed directed by Principal

4.Is a member of the Tuition Assistance Committee

5.Assists with Human Resources processing-VPIN updates etc….

6.Performs any other duties assigned by the Principal
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Pay: $18.00 - $20.00 per hour

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• School Business Office: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person